Legal Secretary, Houston

Job Category
:
Office Services - Secretarial Services

Requisition Number
: LEGAL
002151

• Posted :
  September 28, 2026
• Full-Time
• Hybrid

Showing 1 location

Houston Houston, TX , USA

Baker Botts, a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking a Legal Secretary. Under general supervision of the Secretarial Services Manager, provides secretarial/clerical, document processing to partners, associates and paralegals either as part of a team or individually. Responsible for carrying out clerical and administrative tasks in support of the Firm’s leadership.

This is a full-time, non-exempt position based in Houston with excellent benefits.

Essential Duties and Responsibilities:

• Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence that requires knowledge of legal terminology and using advanced formatting skills. This may require spending long periods of time at computer workstation.
• Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents and other printed materials.
• Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer’s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, Fed Ex’s, etc.
• Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc.
• Answers telephones and delivers accurate and timely messages.
• Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; makes arrangements for mails/emails of specific invoices to clients.
• Schedules appointments and performs other tasks related to maintaining assignments’ calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements.
• Inputs attorney time utilizing the Firm’s time entry software on a daily basis.
• Interacts with clients, vendors, attorneys and staff to maintain good relations.
• Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending.
• Closes files per lawyer requests. This may require lifting file bank boxes containing client files.
• Reconciles and submits travel, client development, and client expenses for reimbursement through Metastorm, Chrome River and reconciles AMEX statements for all assignments.
• Maintains calendars as requested by attorneys; submits and reconciles reimbursements.
• Works as a liaison between attorneys and staff to assist with various Firm special projects (United Way, etc.). Carries out general administrative duties associated with such projects as assigned.
• Supports all lawyers nearby as needed.
• Runs conflict checks, opens new matters and revises existing matters using NBI software.
• Processes billing for assignments who are designated billing lawyers.
• Maintains assignments’ contacts and reconciles with Inter Action.
• Redacts confidential information.
• Maintains assignments’ calendars as needed.
• Reconciles assignments’ soft costs through Copitrak.
• Prepares expense reports and check requests.
• Understands and facilitates timekeeper time entry system.
• Works as backup for other secretaries on the floor.
• Performs additional duties appropriate to the specific Department and assignments.
• Other projects as assigned by the Secretarial Services Manager, Partner in Charge, and Office Administrator.

Qualifications:

• High…