Document Control - Field Services

• Location 1334 Brittmore Road,Suite 1327,Houston, TX, 77043,United States
• Industry Chemical, Manufacturing, Oil & Refinery
• Employee Type Contract
• Required Degree High school
• Manage Others No

• Email

DOCUMENT CONTROL

Part-Time On-Site - 9 Month Contract Period

Location:

Chocolate Bayou, Texas Area

We are seeking a dependable, organized, and detail-oriented Part-Time On-Site Document Control Coordinator to support engineering, construction, and industrial project teams. This position is responsible for printing, receiving, scanning, indexing, filing, distributing, and maintaining controlled project documents and records.

The successful candidate will have strong administrative and document-management skills, along with enough familiarity with engineering, design, drafting, construction, or industrial documentation to recognize common document types and correctly categorize drawings, specifications, submittals, transmittals, and related project records.

• Print, distribute, store, manage, retrieve, and maintain company and project documents in accordance with established document-control procedures.
• Assist project managers and project team members with maintaining meeting minutes, drawings, specifications, approvals, submittals, transmittals, correspondence, and other related project records.
• Process incoming files received through email, shared drives, FTP sites, document-management systems, client portals, and other approved sources.
• Scan, index, name, upload, and file documents using established naming conventions, folder structures, file indexes, and document-control procedures.
• Maintain accurate document logs, transmittal records, revision histories, document registers, distribution lists, and status trackers.
• Verify that documents are complete, legible, properly identified, and routed to the appropriate internal or external recipients before release or filing.
• Support document reproduction, printing, and distribution activities and help ensure users receive the correct current revision of controlled documents.
• Identify and categorize common technical documents, including drawings, specifications, submittals, transmittals, vendor documents, RFIs, meeting records, and project correspondence.
• Assist with Requests for Information logs, submittal logs, and other clerical tracking records supporting the document-control function.
• Archive superseded documents in accordance with project procedures while helping ensure obsolete versions are removed from active-use locations.
• Learn, follow, and support established document lifecycle procedures, retention standards, revision-control requirements, and distribution practices.
• Support small projects, discrete work packages, or assigned portions of larger projects with routine document-control and records-management activities.
• Assist with routine document audits, records retrieval, and file clean-up activities as directed.
• Perform other assignments as necessary and directed by management.

• High school diploma or equivalent required.
• Associate degree, technical certificate, or coursework in business administration, drafting, engineering technology, construction management, records management, or a related field is preferred.
• 5+ years of experience in document control, records management, project administration, office administration, or a related support role is preferred.
• Experience in an industrial, engineering, construction, manufacturing, fabrication, technical-office, or project-services environment is helpful.
• Basic familiarity with technical documents, including drawings, specifications, submittals, transmittals, and revision-controlled project records.
• Basic drafting, design, engineering, construction,…