Event Coordinator, Business

Event Coordinator page is loaded## Event Coordinator locations:
Dallas:
Houston time type:
Full time posted on:
Posted Yesterday job requisition :
R1214

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust.

Our Dallas lawyers are widely recognized in their practice areas in publications such as
* The Best Lawyers in America
* directory (Woodward/White, Inc.) and the
* Chambers USA
* legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

The Event Coordinator is responsible for planning, managing, and executing firmwide client‑facing events, onsite, off‑site, and virtual, including seminars, client dinners, receptions, retreats, and conferences. This role partners closely with the Business Development team, firm leadership, attorneys, and administrative staff across all offices to coordinate and deliver high‑quality client events that support the firm’s strategic objectives.
** Essential Duties
*** Serve as the lead project manager for small to mid-sized client events, overseeing all phases from initial concept and pre-planning through on-site execution, and post-event follow up.
* Support team members with logistics and execution for larger firmwide events, as needed
* Prepare event proposals and manage event budgets for assigned events, including obtaining quotes, monitoring expenses, and ensuring all costs remain within approved budgets.
* Compile post‑event reports, including attendance metrics, budget summaries, and key takeaways.
* Process all related payments, invoices, and expense reconciliations in a timely manner.
* Liaise with attorneys and Business Development team members regarding invitation lists, mailing lists, and event‑specific communications.
* Collaborate with the Creative Team to develop email invitations and event collateral; oversee design, content, and branding consistency.
* Edit, update, and distribute invitations and event communications through Vuture.
* Provide regular project updates to attorneys, BD team members, and internal stakeholders.
* Manage the production of event materials, including invitations, confirmations, agendas, seminar materials, slides, handouts, evaluation forms, name badges, and promotional items.
* Develop and manage event timelines, production schedules, and run‑of‑show documents.
* Oversee audio‑visual logistics, coordinating with internal IT teams and external vendors to ensure seamless execution.
* Manage vendor relationships, including venues, caterers, florists, A/V providers, and other event partners, coordinate proposals, timelines, and deliverables.
* Support negotiation of pricing and deliverables with event partners.
* Coordinate shipping and tracking of event materials, collateral, and signage.
* Maintain accurate event records, attendance tracking, and CRM updates in Inter Action.
* Provide on‑site event support, including hospitality, registration, guest management, and troubleshooting logistics.
* Assist with planning and executing client dinners, receptions, and other in‑office and off‑site events.
* Ability to work in the evenings and weekends, as needed, with events support.
* Any other ad hoc duties as reasonably requested.
** Reporting Relationship
** The Event Coordinator…