Record Specialist

Location: Houston, TX
Duration: End of 2026+

• Maintain electronic inventories of all physical records and conduct periodic audits.
• Process record requests and oversee off‑site storage operations, including box preparation, inventory entry, retention coding, and delivery coordination.
• Add and index new records in systems such as Global Physical Catalogue (GPC) or InSight.
• Support company‑wide file clean‑ups and retrieve records for audits, legal needs, and due diligence.
• Provide monthly status updates and assist with general Records Management tasks.

• Prepare annual destruction lists and manage monthly reporting on destruction activities and approvals.

• Ensure records practices comply with policies and regulations (GDPR, HIPAA, CCPA).
• Support the development of data governance and retention strategies and maintain related documentation.
• Assist with audits by providing accurate, timely information.

• Work with cross‑functional teams to improve data and records processes.
• Train staff, communicate issues clearly, and recommend process enhancements.

• Perform quality checks on scanned documents and validate digital copies before physical destruction.
• Oversee migration of legacy media to modern platforms.

• Collect, validate, and maintain data across systems, ensuring accuracy and consistency.
• Enforce data standards, conduct quality audits, and monitor data integrity.

• Produce dashboards, reports, and summaries to support business decisions.
• Define reporting needs with stakeholders and prepare required data outputs.

• Assist IT with database structure and maintenance.
• Perform data cleansing, transformations, and support ETL and data management tools.

• Use SQL, Excel, Power BI, Python, and similar tools for analytics.
• Work with large datasets in platforms such as SQL Server, Oracle, or Snowflake.

• Conduct records research, manage secure transfers, and prepare datasets for transactions.

• Lead regional retention initiatives and full lifecycle retention schedule development—planning, research, drafting, implementation, and ongoing maintenance.