Chains Coordinator

Overview

The Texas Chains Coordinator is responsible for scheduling, managing, and reporting promotional sampling activations across chain accounts in the Texas market on behalf of the client. This role serves as the primary SoHo point of contact for the client Texas Chains Manager, supports local SoHo Market Managers, and ensures flawless execution through proactive communication, accurate scheduling, and quality control oversight.

This role is part-time (up to 30 hours per week) and is non-exempt.

• Schedule and coordinate promotional sampling events across multiple Texas markets, aligning with client and chain customer objectives, activation priorities, and program timelines.
• Serve as the main SoHo contact for the Texas Chains Manager, providing timely updates, support, and post-event communication.
• Act as a resource for Market Managers, handling scheduling needs, program details, and troubleshooting the chain specific allocations.
• Enter and maintain event details accurately within SoHo’s staffing and reporting platform.
• Conduct account confirmation calls to verify event readiness and compliance.
• Perform quality control checks on a designated percentage of activations to ensure brand standards.
• Monitor event performance, track deliverables, and verify post-promotion event recap submissions within 48 business hours of event to ensure data integrity.
• Collaborate with Market Managers to confirm staffing, product delivery, and event execution requirements.
• Support Market Managers with inventory management and POS/material tracking related to chain activations.
• Maintain organized records of all events and communications to support both program management and client satisfaction.
• Responsible for creating and submitting Market specific post-program recaps for chains allocations within assigned Markets.
• Ensure all events and staff adhere to company, DISCUS and State mandated regulations.
• Set up payment accounts with chains where available to allow for pre-purchasing sampling product, and manage all associated coding and expense procedures.
• Support RAM in building budget estimates for adhoc allocations.
• Manage Travel & Expense budget.

• High School Diploma or GED
• 2–3 years of experience in event coordination, field marketing, or account management preferred, preferably within the adult beverage industry.
• Knowledge of the wine and spirits industry and/or experience working with Chains or National Accounts is strongly preferred.
• Skilled at managing client relationships.
• Self-starter, strategic thinker, and proactive problem solver.
• Have strong written and verbal skills.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Excel, Word, PowerPoint, Outlook, and project management tools such as  and Teams.
• Excellent communication, problem-solving, and collaboration skills; able to work cross-functionally with clients, field teams, and agency partners.
• Based in Texas with strong familiarity of the Texas market.
• Ability to travel (in-state) 25% of the time.

• Competitive compensation.
• Comprehensive benefits including medical, vision, dental, and wellness programs.
• Generous PTO, including vacation, holidays, and wellness days.
• Professional growth opportunities in a dynamic, creative environment.
• A collaborative, inclusive workplace that values people as much as the work we create.
• Certain employee benefits are only applicable to full-time employees.

SoHo Experiential is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.