Emergency Management Procurement Coordinator

Job Description

WSP USA is currently seeking an Emergency Management Procurement Coordinator based in our San Juan, PR office location. Other WSP office locations will be considered. The Coordinator manages the rapid sourcing of goods, services, and construction during disasters, balancing speed with compliance to procurement policies and donor regulations.

• Ability to execute end‑to‑end procurement, including solicitations and contract management.
• Knowledge of FEMA, local state contracting policies, Federal Procurement Policies FAR concepts, principles, and practices.
• Experience in logistics, shipping, warehousing, and materials management (forklifts, trucking, cranes, generators, parts and servicing, life support items).
• Support division’s purchasing: drafting Master Service Agreements, notices to proceed, purchase orders, and task orders.
• Support overall project management office with contract related duties.
• Vetting and onboarding of prospective vendors and subcontractors.
• Support client proposals/bid efforts with subcontractor/vendor related activity.
• Maintaining district procurement tracking files for distribution and shuffling.
• Act as subcontractor liaison for contracting, subcontracting, and insurance certificates.
• Support the development performance risk ratings of contractors and evaluate cost and pricing data.
• Exercise responsible and ethical decision‑making regarding company funds, resources, and adherence to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

• 3+ years of project‑related work with Emergency Management procurement.
• Subcontractor invoicing, requisitions, closeout – full lifecycle process.
• Prior project procurement/administrative experience in Emergency Management.
• Availability to work outside normal work schedule.
• Work location is hybrid: in office, at home, and on project location sites.
• Ability to mobilize any location in USA and all territories, within 24–48 hours onsite in Natural Declared Disaster zones.
• Deployments may be from 3 days up to 30 days. Schedule up to 12 hours a day and 7 days a week, up to 15 days at a time.
• Strong knowledge of ERP Systems, Microsoft Office Suite, Oracle.
• Relocation assistance is not available for this position.

• Thorough understanding of Postal, various state subcontracting, FAR, DFAR, FTA, and DOT regulations.
• Prevailing Wage expertise such as Service Contract Act and Davis Bacon Wages.
• Bachelor’s degree.

WSP provides a comprehensive suite of benefits focused on health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Expected Salary (all locations): $43,900.00 – $65,900.00. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer. The selected candidate must be authorized to work in the United States.