Senior Proposal Coordinator

Results Statement

The mission of a Senior Proposal Coordinator for HVJ, a leading civil engineering firm in Texas, is to assure client, employee, and business associate satisfaction.

• Preparation of statement of qualification (SOQ)
• Preparation of subconsultant qualification data packages as requested by clients
• Maintaining a quality database of company information

• Leads SOQ preparation for public infrastructure pursuits.
• Owns proposal standards
• Mentors junior staff
• Maintains a consistent firm qualification database

• Delivers submittals on time
• Exercises integrity and confidentiality in all processes
• All information is double‑checked during data entry, prior to sending/posting
• Can learn new Generative AI tools for SOQ preparation
• Is resourceful and competent in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem‑solving, and closing the loop on outstanding requests and tasks

• Bachelor’s degree preferred in marketing, business, communications, journalism or any other relevant field
• Minimum 5 years of related experience such as proposal coordinator or marketing coordinator in the civil engineering industry
• Strong skill/experience in Adobe InDesign, Microsoft 365 and Generative AI Tools for SOQ preparation
• Experience with Deltek Vision, Deltek Vantagepoint, Hub Spot or similar CRM systems is a plus

• Gratitude
• Excellence
• Mutual respect/likeability
• Integrity
• Caring/listening
• Resourceful/initiative
• Organized/planner
• Team player/team builder
• Judgment/decision making
• Customer focused
• Communicative

• 401(k) and 401(k) matching
• Dental, health & vision insurance
• Employer‑paid life, AD&D, and disability insurance
• Paid time off
• 8 paid holidays
• Employee Assistance Program
• Referral program
• Professional development & growth opportunities
• Tuition reimbursement
• Incentive pay eligibility

HVJ is an Equal Opportunity Employer.