Strategic & Fiscal Operations Analyst; Analyst; Exe Lev

DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS

The Staff Analyst – Executive Level duties will include but are not limited to:

• Monitor, analyze, and evaluate departmental budgets, expenditures, revenues, grants, contracts, and special funding sources.
• Prepare and review budget modifications, personnel actions, agenda items, procurement requests, accounting transactions, and related administrative documents.
• Conduct financial forecasting, variance analysis, and expenditure trend reviews to identify risks, opportunities, and cost-saving measures.
• Ensure compliance with City policies, financial procedures, grant requirements, and applicable regulatory standards.
• Conduct complex research and analysis related to departmental operations, programs, projects, policies, and strategic initiatives.
• Compile, validate, and interpret quantitative and qualitative data from multiple sources.
• Develop analytical models, dashboards, performance measures, and key performance indicators (KPIs) to support management decision-making.
• Prepare detailed reports, presentations, briefing materials, and recommendations for executive leadership, City management, and external stakeholders.
• Evaluate organizational processes, workflows, internal controls, and operational effectiveness.
• Identify opportunities to improve efficiency, customer service, accountability, and resource utilization.
• Lead or support business process improvement initiatives and performance management projects.
• Analyze operational data and performance metrics to assess program effectiveness and recommend corrective actions where necessary.
• Support the development, implementation, and monitoring of departmental strategic plans, goals, and objectives.
• Coordinate and manage special projects, cross-functional initiatives, and organizational improvement efforts.
• Track project milestones, deliverables, budgets, and outcomes to ensure timely and successful completion.
• Assist leadership in evaluating emerging issues, organizational risks, and long-term operational needs.
• Research and analyze local, state, and federal legislation, regulations, and industry trends that may impact City operations.
• Assess policy implications and prepare recommendations to address operational, financial, and administrative challenges.
• Assist in developing policies, procedures, and best practices that support departmental goals and regulatory compliance.
• Serve as a liaison between departments, external agencies, grantors, vendors, and other stakeholders.
• Coordinate information sharing and facilitate resolution of financial, operational, administrative, and compliance-related issues.
• Provide technical guidance and analytical support to management and staff regarding budgetary, operational, and performance-related matters.
• Present complex financial and operational information in a clear and understandable manner to diverse audiences.
• Develop and maintain documentation, records, and reporting systems that support departmental operations and transparency.
• Coordinate and perform data retrieval, research, and records compilation in response to requests made under the Texas Public Information Act (TPIA).
• Conduct data pulls from various City financial, operational, and administrative systems to support public information requests, management inquiries, audits, and special projects.
• Collaborate with City departments, legal staff, and Records Management personnel to ensure timely, accurate, and compliant responses to information requests.
• Analyze and validate data prior to release to ensure completeness, accuracy, and compliance with applicable laws, policies, and confidentiality requirements.
• Serve as a liaison between the Controller's Office, Finance Department, Procurement Services, and City departments to facilitate the timely release and processing of purchase orders.
• Monitor purchase order workflow and approval status, identify delays or discrepancies, and coordinate resolution with appropriate stakeholders.
• Research and analyze procurement, encumbrance, and expenditure data to support departmental purchasing activities and budget management.
• Provide guidance to City departments regarding purchase order procedures,…