Program Coordinator

Program Coordinator I

Location:

Houston, Texas

Job Type: Staff

Salary:
Compensation will be commensurate to the selected hire’s experience.

The Program Coordinator I coordinates planning, development, and implementation of assigned project ROOTs in collaboration with PIs, Program Director, Program Managers, and Literacy Coordinator.

This grant‑funded position will be renewed under the provisions of the grant agreement and will support schools in the Houston area.

• Support the Program Manager in coordinating all aspects of Project ROOTS.
• Assist with committee meetings, including preparing meeting materials and documentation.
• Research and recommend improvements to existing program components.
• Assist the Logistics Coordinator with ordering and tracking program materials needed for implementation.
• Prepare and manage program‑related correspondence connected to program operations.
• Coordinate logistics and travel for implementation‑related seminars, workshops, orientations, and special events.
• Create, organize, and maintain program files, databases, and documentation.
• Serve as the primary point of contact for program inquiries and provide timely responses.
• Coordinate day‑to‑day project activities across Texas and Mississippi in collaboration with Project Managers and Coordinators.
• Facilitate communication among project leadership, researchers, tutors, virtual coaches, school personnel, and district partners.
• Maintain shared calendars, timelines, agendas, and follow‑up documentation to ensure alignment across all project strands.
• Support scheduling and coordination of VPD sessions, VPLCs, tutoring sessions, observations, coaching cycles, and ROOTS Institutes.
• Serve as a liaison with school‑based technology personnel to support deployment and troubleshooting of project technology tools.
• Assist in developing proposals to secure program funding and support.
• Manage inventory, organization, and tracking of LIS instructional materials, ROOTS tutoring guides, MOOPILs, handbooks, and technology devices.
• Oversee packaging, labeling, shipping, and distribution of materials to schools, tutors, and coaches in Texas and Mississippi.
• Maintain accurate inventory logs, shipment records, and receipt confirmations to support fidelity monitoring and audit readiness.
• Coordinate replacement, repair, and redistribution of technology devices and instructional materials.
• Support the Logistics Coordinator to ensure materials align with implementation timelines for treatment, control, and delayed‑release groups.
• Coordinate logistics and travel for program seminars, workshops, orientations, and other special events.
• Ensure timely and effective communication regarding event schedules, requirements, and updates.
• Prepare, manage, and distribute general program correspondence.
• Assist in creating, formatting, and disseminating program materials.

• Bachelor’s degree or equivalent combination of education and experience (minimum 2 years of related experience).

• Bachelor’s degree in education or related field.
• Experience working in public‑school districts.

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, Canvas LMS, and database applications.
• Strong verbal and written communication skills.

Equal Opportunity/Veterans/Disability Employer.