Testing Coordinator

POSITION OVERVIEW

The role of the Testing Coordinator is to support the testing group’s administrative needs. This includes approving and tracking internal and external time, contractor invoice approvals, support schedule coordination with other groups, and testing documentation tracking. The position requires close interface with Testing Team, Operations, Quality, Project Management and Subcontractors.

• Weekly Time tracking and Reporting for Internal and External resources
• Maintain testing resource utilization vs budget reports
• Collaborate with Operations teams and confirm upcoming test dates align with Published Schedules
• Maintain the schedule of planned and anticipated test needs to ensure resource gaps are identified as soon as possible
• Verify Test documentation is completed and uploaded to appropriate locations
• Issue Final Testing Punchlist to OPM, PM and SPM teams for field remediation
• Solicit subcontractor bids and coordinate alignment for PO issuance
• Submit Purchase Requisition s and expedite issuance
• Review, confirm and approve sub-contractor invoices
• Add/remove users from ACC Platform to ensure all Testing Team members have access
• Develop and implement efficient administrative processes and procedures for the Testing Team
• Streamline workflows to enhance productivity
• Ensure compliance with organizational policies and relevant regulations
• Contribute to the development and updating of departmental policies and procedures
• Ensure adherence to established policies and procedures
• Other tasks as assigned by TAS

• Excellent communication, organizational and time management skills
• Must be self-motivated and have ability to handle multiple and shifting priorities
• Ability to work independently with minimal supervision in the accomplishment of duties
• Highly Proficient in MS Office (Excel, Word, Outlook Calendars)
• Highly Detail Oriented
• Ability to work in a fast-paced, high-energy environment
• Ability to communicate clearly, written and verbal, with various levels of management, internal customers, vendors, and other employees
• Ability to define problems, collect data, establish facts, draw valid conclusions and make recommendations for resolution

Associate’s degree in business administration or accounting program desired. Work Experience will be considered in lieu of Associate’s Degree.

• 3-5 years in the fabrication, manufacturing, construction or EPC industry
• 7 years experience in office administration
• Excellent written and verbal communication skills

• Experience working in Modular Rotating Equipment/Systems Industry
• Strong experience with MS Power Apps and databases VBA (MS Word, Excel, Outlook Macro) Programming
• Experience with Autodesk Construction Cloud(ACC)

The position is at least 90% to 95% at a desk working with computers. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions.

Visual acuity requirements include color, depth perception and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will be subject to inside environmental conditions. Occasional shop activities may include visits to fabrication/assembly shops or the field where heavy fabrication activities are ongoing. Appropriate PPE to be worn during shop and/or field visits.

TAS has a tobacco‑free workplace policy, under which…