Department Business Administrator - Office of the Dean (College of Medicine) - (496529

Department
:
Office of the Dean

Salary
: 65,300 - 74,300 (Commensurate with Experience/Education)

Summary: Manages the administrative, financial, budgetary, and human resources operations of a large and very complex university department. Oversees the administration and operations of a number of research grants, service centers and institutes for the department.

• Manages and oversees the department's financial accounting system which includes all cost centers for federal grants and contracts.
• Reviews and approves the reconciliation of accounting records; prepares financial and budget reports to monitor financial activity.
• Ensures compliance with all UH internal audit requirements, UH Office of Contracts and Grants policies and procedures, and State of Texas policies and federal rules and regulations.
• Responsible for all administrative and financial affairs of the department including personnel, procurement, travel documentation, accounts payable and receivable and general accounting‑related issues.
• Provides supervision of departmental staff and includes defining job duties, setting performance development plans and goals, conducting annual performance reviews and assisting with the implementation of organizational and operational decisions; enforces safety compliance rules and regulations.
• Serves as liaison for the chair, faculty and staff with other university departments and offices.
• Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and review current practices and procedures.
• Performs other job related duties as required.

Requires a thorough understanding of both theoretical and practical aspects of analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job‑related 4 year degree from a college or university or an equivalent in‑depth specialized training program that is directly related to the type of work being performed.

Requires a minimum of five (5) years of directly job‑related experience.

None.

Requires a broad knowledge of principles and practices within a professional field. Work is very nonstandardized and widely varied, involving many complex and significant variables.

• Provides business operations support for programs and initiatives housed under the Office of the Dean (COM).
• Assists academic and administrative departments with financial, operational, human resources, procurement, and compliance‑related matters during transitions, vacancies, peak workload periods, or special projects.
• Supports cross‑functional coordination among Dean’s Office programs, academic departments, administrative units, and central University offices. Serves as a centralized resource and backup support for departmental business operations across the College, as needed.

• Knowledge of budgeting, financial management, accounting principles, and business operations.
• Knowledge of human resources administration.
• Knowledge of procurement, contracting, and compliance requirements.
• Ability to interpret and apply University policies and procedures.
• Strong analytical and problem‑solving skills.
• Excellent organizational and project management abilities.
• Advanced written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Ability to build effective working relationships across organizational levels.
• Proficiency in Microsoft Office applications and enterprise business systems.

• Master’s degree in Business Administration or closely related field.
• Five (5) or more years of progressively directly related experience in business administration, financial management, budgeting, human resources, procurement, contracts, and operational leadership.
• Experience in higher education, academic medicine, or healthcare administration.
• Experience managing multiple funding sources, including state, designated, gift, endowment, and grant funds.
• Demonstrated ability to develop business processes and implement operational improvements.

All positions at the University of Houston System are security‑sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.