Contract Coordinator

Contract Coordinator

The Contract Coordinator will work closely with the appropriate personnel to assist in managing and tracking action items for executed agreements. The Contract Coordinator will be required to attend meetings as necessary with team members, departmental staff, the County Attorney's Office, and/or the public, and must be well-organized and have excellent written and oral communication skills.

Job Duties:

• Provide support to the Contracts Team, processing action items after agreement execution.
• Final accounting actions consist of reviewing final bid documents, contract changes, and contract language to determine final amounts.
• Responsible for check requests, invoicing, and final accounting processes for all Interlocal and Interagency Agreements.
• Determine the final accounting amounts based on the agreement language; review the bid documents and confirm the amount owed.
• Drafted agreements, requests for proposals, contracts, and program documents to review and share recommendations with the Supervisor.
• Ensure emails, phone calls & meeting updates are accurately captured in monthly status reports.
• Responsible for processing all post-action documentation, including follow-up and distribution to respective entities.
• Assist in the coordination of agenda items for the Commissioner's Court, including the after-court action items.
• Produce and distribute all correspondence, including letters, memos, emails, and requests for invoices.
• Perform all other duties as assigned.

Harris County is an Equal Opportunity Employer.

Requirements:

• Bachelor's Degree from an accredited college or university.
• Proficient in various accounting practices, including ledger management, spreadsheet consolidation, and the preparation of final accounts.
• One (1) year of progressively responsible experience in managing contracts and data, showcasing an ability to handle intricate details and complex information systems.

Knowledge, Skill & Abilities (KSAs):

• Proficiency in effectively managing and prioritizing tasks, with a flexible approach to shifting demands as needed.
• Advanced competency in Microsoft Office Applications and a variety of other essential software tools, ensuring high efficiency in day-to-day operations.
• Exceptional written and verbal communication abilities, facilitating clear and impactful exchanges.
• Outstanding organizational skills, enabling seamless coordination and execution of tasks.
• Skilled in discerning and outlining action points during meetings, ensuring clarity and focusing on objectives.
• Capable of comprehending and interpreting technical documents, contributing to a deeper understanding of complex material.
• Proven experience in organizing, leading, and executing meetings involving multiple stakeholders, with a strong ability to mediate and resolve conflicts effectively.

Emergency Deployment & Continuity of Operations Requirement:

In accordance with Harris County's Continuity of Operations Plan (COOP) Policy, this position is subject to emergency response and deployment protocols. The employee may be designated as supporting a Mission Essential Function (MEF) and must:

• Participate in the classification process of departmental staff based on MEF responsibilities.
• Be available for temporary deployment to an alternative work location, role, or telework assignment during emergency events.
• Confirm work assignments with their supervisor prior to reporting to any worksite during such events.
• Remain flexible in assuming alternative duties as directed to support County operations continuity.

Preferences:

• Professional experience in contract management and processes, working for a federal, state, or local government in a regulatory position or working for another entity in which the primary job function is adherence to federal, state, or local laws, rules, ordinances, or regulations.
• Coordination of legal documentation and version control in a precise manner.

General Information:

• Position Type, and Typical Hours of Work:
  Full-Time | Regular | 40 hours per week. Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.
• Salary:
  Commensurate with experience, based on 26 pay periods.
• Physical Demands and Environmental Exposure:
  Most assignments will be performed in an office, meeting room, or operations command center environment, but some fieldwork may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event). This position requires bending, stooping, and lifting up to 25 lbs.,
  
  as well as frequent walking, standing, sitting, reaching, and ascending/descending stairs. The physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Featured Benefits:
  Medical, vision, and dental…