Payroll Specialist - Houston, TX

Performance Home Medical has been a leader in providing quality products and services since 1995.At Performance Home Medical (PHM), our patients come first. Using the latest technology and best clinical support, we help our patients take control of their conditions and live longer and healthier.

We are seeking a detail-oriented and strategic Payroll Specialist to take the lead in managing and optimizing our payroll operations. This dynamic role is ideal for a payroll professional who values accuracy, compliance, and continuous process improvement—qualities that resonate with our dynamic team at Performance Home Medical, a leading medical supply company.

We’ve got a fun, positive, performance-oriented team and we offer a competitive salary with a great career path.

This is an on-site position based in Houston, Texas, and requires candidates to reside within the Greater Houston area.

POSITION SUMMARY:

The Payroll Specialist is responsible for managing the full payroll cycle using the Paycom platform. This includes processing employee compensation, ensuring accurate tax filings, reconciling payroll accounts, and maintaining compliance with federal, state, and local regulations. The ideal candidate will have strong attention to detail, in-depth knowledge of payroll best practices, experience processing payroll for a multi-state organization, and demonstrated expertise in using Paycom’s payroll platform.

Job Duties and Responsibilities include the following. Other duties may be assigned.

Payroll Processing & Administration Manage end-to-end payroll processing on the Paycom platform for all employees (e.g., full-time, part-time, salaried, hourly).Review and validate time and attendance data, including overtime, vacation, and leave accruals

Administer special payroll runs (e.g., bonuses, commissions, termination pay) as needed.

Paycom System Utilization Serve as the subject matter expert for all Paycom payroll modules (e.g., timekeeping, tax management, reporting).Configure and optimize Paycom settings to streamline payroll workflows and enhance accuracy

Troubleshoot Paycom-related issues and coordinate with vendor support when necessary.

Compliance & Regulatory Ensure payroll practices align with federal, state, and local labor laws (e.g., FLSA, wage and hour rules)
Maintain up-to-date knowledge of tax regulations, garnishments, and other payroll deductions

Prepare and submit all required tax filings and respond to agency inquiries in a timely manner.

Reporting & Analysis Generate regular payroll reports (e.g., labor costs, tax liabilities) for management review.

Conduct payroll reconciliations, ensuring accurate general ledger entries.

Identify trends or discrepancies in payroll data, recommend improvements, and implement corrective measures.

Policy & Procedure Development Collaborate with HR and Finance to develop and update payroll policies, ensuring clear guidelines for employees and management.

Document standard operating procedures (SOPs) for payroll processing and Paycom usage.

Team Leadership & Collaboration Lead or assist payroll staff in day-to-day tasks, providing training and guidance on Paycom functionalities

Partner with HR, Finance, and department managers to address payroll-related questions or concerns

Coordinate with external auditors and regulatory bodies during audits or reviews.

Continuous Improvement Monitor best practices in payroll management, specifically focusing on Paycom enhancements.

Suggest and implement process improvements to increase efficiency, accuracy, and employee satisfaction.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential

Skills:

To perform the job successfully, an individual should demonstrate the following:

Adaptability
- Accepts and applies feedback. Adapts to changes in the work environment. (Different clinical settings, client changes, supervisor changes, etc.). Changes…