Manager, Contract Management Services

Posting Details

Title Information

Security Sensitive Position? Yes

Hours of Work 8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number TSU
203771

Official TSU Title Manager, Contract Management Services

Grant Title n/a

The Manager, Contract Management Services leads and administers the University’s contract management processes and manages contracts with vendors, clients, and partners throughout the contractlifecycle. The position serves as a primary liaison among

University departments, Procurement, the Office of General Counsel,and external parties to facilitate timely contract development,review, negotiation, execution, administration, renewal, andclose-out. The Manager helps ensure contracts are consistent with applicable laws, regulations, University policies, delegated authority, and business requirements; supports the protection ofthe University’s financial and operational interests; and promoteseffective contract performance, compliance, value, and risk management.

• Lifecycle Management: Manages the contract lifecyclefrom request and initial development through review, negotiation,approval, execution, administration, amendment, renewal, andclose-out; coordinates required internal reviews and approvals.
• Negotiation: Leads or coordinates business and commercial negotiations with vendors and other external parties toobtain favorable terms, pricing, service levels, and conditionswithin delegated authority; coordinates legal terms and legal issues with the Office of General Counsel, as appropriate.
• Compliance: Ensures contract processes and documentationcomply with applicable local, state, and federal requirements,University policies and procedures, procurement requirements, anddelegated contracting authority.
• Risk Mitigation: Reviews contracts to identify business,financial, operational, compliance, and contractual risks;recommends appropriate business terms and risk-mitigation measure sand escalates legal questions or nonstandard legal provisions tothe Office of General Counsel.
• Stakeholder Communication: Serves as a resource to University departments regarding contract requirements,responsibilities, approvals, obligations, deliverables, and deadlines; provides guidance and training on contract management processes and procedures.
• Record Keeping: Maintains complete, accurate, and secure contract records in the University’s designated contract repositoryor Contract Lifecycle Management ( CLM ) system, including executedagreements, amendments, approvals, key dates, renewal notices, andclose-out documentation.
• Contract Performance and Vendor Management: Monitors or coordinates monitoring of vendor performance, deliverables, service levels, key milestones, financial obligations, and other contractrequirements; supports documentation and resolution of performance issues, disputes, corrective actions, and remedies.
• Contract Development and Review: Prepares, reviews,revises, and coordinates contract documents, scopes of work,amendments, renewals, and related documentation using approvedtemplates, standards, and procedures.
• Cross-Functional Coordination: Collaborates with Procurement, the Office of General Counsel, Risk Management,Information Technology, Finance, academic and administrativedepartments, and other subject-matter experts to obtain required reviews and resolve contract issues.
• Controls and Reporting: Develops and maintains contracttracking, performance measures, dashboards, reports, and management information related to contract status, cycle time, expirations,renewals, obligations, compliance, and other keycontract-management indicators.
• Policies, Procedures, and Continuous Improvement:Assists in developing, implementing, and updating contract management policies, procedures, templates, playbooks, standards,workflows, and internal controls; identifies opportunities toimprove contract cycle time, consistency, compliance, and customer service.
• Contract Close-Out and Renewal: Coordinates timelycontract renewals, extensions, amendments, terminations, andclose-out activities, including confirmation of final deliverables,outstanding obligations, documentation, and requiredapprovals.
• Transitions & Handoffs: Coordinates the transition of executed contracts into the procure-to-pay process; ensuresapplicable contract information is communicated to Procurement andthe requesting department; monitors the timely establishment of required purchase requisitions and purchase orders; and verifies that purchase orders appropriately reference and are consistent with the executed contract.
• Other Duties: Performs other job-related duties as assigned.

$98,509.22-$

Required:

Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Finance,Accounting, Supply Chain Management, Law, or a related field.

Preferred:
Master’s degree, Juris Doctor, or other advanced degree in arelated field.