Community Administrator

Job Description Summary

Job Details

What You’ll Do

We trust that as a Community Starts Administrator you will:

• Process all contracted sale and spec starts against Option Addendum (OA) and place orders for Plot Plans, Engineering, and all supporting documents for job
• Assist in managing division cadence by scheduling all start dates to meet monthly goals while keeping in mind starts per week, builder capacity, community requirements, plan complexity, etc
• Accurately mark all regional plans accordingly per job’s OA, ensuring all documents match up and job options are highlighted which will be provided to the superintendent for final construction
• Build relationships with different municipalities on behalf of Taylor Morrison
• Maintain and manage contractor registration for each municipality
• Follow municipality guidelines for permit submittal including acquiring all necessary documents and marking up plans with required stamps, slip-sheets, and verbiage needed per city’s current code; filling out applications and forms with contractor license information and specific calculations for lot and building square footages; provide payment for permit review if required; and submitting permit package via online portal, CD, or mail
• Order checks and pay all fees including impacts, permits, water meter, and red tags
• Assist builders with miscellaneous issues such as inspection fees or holds
• Build and Maintain Relationships with all Architectural Control Committees (ACCs)
• Have a thorough understanding of each community’s design requirements including repetition rules, material restrictions, landscaping, and other HOA rules in which we must comply for approval
• Maintain all ACC applications required for each address in ACC managed community
• Maintain reports to include permit tracking log, sold not started, inventory management, lot options, options per lot, and other various permitting spreadsheets
• Upload and maintain all Marked Plan sets as well as supporting documents in Build Pro for Vendors and Superintendents
• Structure starts all jobs in Build Pro
• Maintain Pre-Start and necessary Pre-Order process in Build Pro
• Follow up with Vendors/Sales/Construction/Design/Purchasing regarding job status to achieve Division STS Goals.
• You are willing to perform other duties as assigned

What you will need:

• Build Pro Proficiency
• Flexibility

• Communication
• Customer Focus
• Independent/Creative Thinking
• Organization
• Problem Solving
• Responsiveness

Sound Like You?

• Minimum High School Diploma or equivalent required
• 4 years minimum experience permitting with a large production home builder (preferred). In lieu of home builder experience, minimum 5 years Administrative Assistant experience will be considered.
• Strong sense of urgency
• Must have ability to multitask with attention to detail
• Ability to work independently in a team environment
• Strong organizational skills
• Must have excellent overall computer skills, including proficiency in Microsoft Office products
• Excellent time management skills
• Strong oral and written communication skills

FLSA Status:
Non-Exempt

Will have responsibilities such as:

• This position is considered a non-exempt position for purposes of wage-hour law, which means that you will be required to keep a time record and will be eligible for overtime pay.

Essential Functions:

Successful job applicants will be able to perform these functions. Reasonable accommodations…