Project Coordinator

• Process, expedite, and ship equipment, software, and documentation to integrators, vendors, and clients worldwide while ensuring contract and trade compliance
• Evaluate client contract and purchase order commercial terms and conditions; resolve or elevate discrepancies and omissions
• Compare ERP data with contracts and purchase orders to identify errors and omissions
• Evaluate shipment requirements, billing and revenue milestones, payment securities, and documentation requirements; manage execution and
  ** escalate
  * * issues
• Generate draft Letters of Credit, Standby Letters of Credit, Surety Bonds, Pay Applications, Lien Waivers, commercial invoices, packing lists, and other required documentation
• Execute approved Letters of Credit
• Create, manage, issue, and reconcile invoice and billing milestones across multiple projects, including deferrals, multicurrency, and taxes
• Record revenue in ERP and verify contract requirement fulfillment
• Resolve and communicate client issues involving commercial documents, invoices, receivables, purchase orders, schedules, and deliveries
• Advise Sales Managers, Project Managers, clients, and company personnel on Letters of Credit, order setup, change orders, and international trade requirements
• Arrange cost-effective domestic and international shipping and storage; negotiate for optimal cost, quality, and schedule
• Monitor project schedules, identify high-risk shipments, and implement solutions
• Analyze freight forwarder packing schedules and assist with factory workload leveling and forecasting
• Review business reports, identify risks, validate issues, recommend solutions, and make corrections
• Run export determinations and resolve identified errors
• Create import/export documentation in compliance with applicable laws and trade regulations
• Coordinate cross-functional clients, suppliers, logistics, packers, freight forwarders, carriers, trade compliance, customs brokers, and operations teams for timely delivery
• Determine project freight cost exposure and review/approve freight forwarder invoices
• Collaborate with peers, managers, and cross-organizational teams; comply with company policies and regulations; recommend process improvements

• Bachelor’s degree in related field or equivalent education and/or work experience
• 1 year of experience in project coordination or internal/external client service
• Demonstrated knowledge of contract terminology
• Excellent keyboarding and computer literacy skills
• Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
• Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
• Demonstrated continuous improvement in areas of responsibility
• Proficiency in Microsoft Windows, Excel, Word, Outlook, and an ERP
• Availability to travel less than 5%
• Preferred:
  Demonstrated experience reviewing and evaluating contract T&C’s, including billing terms, penalties, contract value, milestone payments, LC’s, SBLS’s/Surety Bonds, pay applications, lien waivers and International Commercial Terms (INCO)
• Preferred:
  Demonstrated experience requiring application of international shipping policies
• Preferred:
  Proficiency in an international shipping document creation and/or trade management software
• Preferred:
  Proficiency in Oracle E-Business Suite Projects and/or Order Management

Demonstrates expertise in contract evaluation, international trade compliance, and project coordination, with a strong focus on managing invoicing and billing processes. Proficient in creating and executing commercial documentation while ensuring adherence to contract terms and conditions.

• Contract Evaluation
• International Trade Compliance
• Project Coordination
• Invoicing and Billing Management
• ERP Proficiency

• Contract Terminology
• International Commercial Terms (INCO)
• Letters of Credit
• Surety Bonds
• Invoice Reconciliation
• Export Documentation
• Freight Cost Analysis
• Billing Terms Evaluation
• Payment Securities
• Shipping Documentation

• Interpersonal Skills
• Organizational Skills
• Communication Skills
• Leadership Skills
• Problem-Solving Skills

• Trade Compliance
• Project Management
• Client Service
• Shipping Policies
• Cost Negotiation

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Windows
• ERP Software
• Oracle E-Business Suite