Assistant Project Manager

POSITION OBJECTIVE:
The Assistant Project Manager assists the Project Manager with construction management for all assigned projects from inception to completion. The Assistant Project Manager is an integral part of the project team, ensuring projects are delivered on time and meet FCL standards.

DUTIES AND RESPONSIBILITIES

PRE-CONSTRUCTION, PROJECT AND SCHEDULE MANAGEMENT:

* Assist Project Manager in managing the construction and activities associated with the operations of a commercial construction project

* Assist in bringing the project to completion on schedule, within budget, and per the project specifications

* Provide administrative support for Change Order process

* Adhere to all safety, quality, and SWPPP control policies

* Collaborate with Project Manager in preparing a construction schedule

* Develop and strengthen client relations

* Accurately estimate projects from conceptual through construction documents

* Review with Project Manager project costs to ensure project is kept within budget

* Ensure compliance with bond and insurance requirements

* Maintain subcontractor relations

* Manage assigned projects under the direction of the Project Manager

* Perform additional assignments per client or management direction

PROFIT AND SCHEDULE MANAGEMENT:

* Assist with estimating projects as needed working under estimating staff

* Assist PM with Subcontracts and Subcontractor Change orders

* Compose Subcontractor change order for PM to review and sign

* Assist PM with Potential Change Orders (PCO), Approved Change Orders (ACO). and maintain updated PCO Log

* Support PM and PE to ensure timely reviews and ordering of materials so materials arrive on job site when required.

* Participate in monthly review process utilizing Company Construction software

* Assist PM in all aspects of the construction project (scheduling, pre-construction meetings, subcontract execution, submittals, material delivery, RFI's, change orders, cash flow, and start-up/close-out items). Assists PM with client status reports

* Assists the Project Manager to establish and maintain an effective pay process for each project with the following objectives:

* Maintain a positive cash flow and timely payment by all parties.

* Create owner pay application for PM to review.

* Define, review and manage the owner pay application process throughout the project.

* Communicate with subcontractors to ensure the accuracy and timeliness of all subcontractor pay applications, submittals, approvals, and payments.

* Coordinate with Project Accountant to facilitate monthly owner billings.

* Utilize the scheduling and planning module of Microsoft Project.

* Assist PM overall ensuring projects are on track and meet contractual obligations. (Prepare updates weekly and monthly)

PLANNING AND COORDINATING:

* Help develop a long-term plan and schedule to meet the contract completion date.

* Work with Project Superintendent to conduct pre-construction meetings.

* Review all contract documents for potential conflicts or interpretation issues.

* Review design documents for compliance to specifications and contract

* Review all project plans, scopes, submittals and shop drawings for specification compliance and design/constructability issues.

* Assist the PM to prepare Invitations to Bid (ITBs) and solicit competitive trade proposals.

* Work with the PM and Superintendent to facilitate the project construction process.

* Review submittal to city to obtain permits, final approval or certificate of occupancy prior to completion date.

* Assist Project Administrator with collection of Warranty and O&M documentation.

* Attend weekly subcontractor field coordination meetings as required. Assist in preparation of meeting minutes and ensure Project Admin staff documents and forwards to all project participants.

* Coordinate/attend weekly Owner/Client meetings/conference calls as required. Assist in preparation of meeting minutes and ensure Project Admin staff documents and forwards to all project participants.

* May conduct weekly owner meetings when PM is absent.

* Assist the PM to coordinate substantial completion documentation, including punch-list preparation, commissioning and owner training.

* Support PM, PE, & Admin with acquiring required close-out documents.

OPERATIONAL EXCELLENCE:

* Perform regular jobsite visits.

* Ensure accuracy during submittal process to ensure timely approvals. Maintain an accurate and updated material delivery log.

* Alongside the PM the Assistant Project Manager is responsible for the Change Order Process, making sure all change requests are approved by the owner and incorporated into the owner change orders as well as the subcontractor change orders.

* Ensure proper document control and record keeping. Complete and retain all required project documentation in the Construction Management software. Coordinate with Project Administrator.

* Establish and maintain a proactive approach to avoid potential project issues.

* Collaborate with the PM to effectively problem solve issues by…