Subcontract Specialist -Subcontractor Qualification and Relations

Description

Title:

Subcontracts Specialist – Qualification and Relations
Department: SCM – Subcontracts Management
Office

Location:

Irvine, CA
Supervisor:
Director of Subcontracts
FLSA Status:
Exempt
Position Status:
Permanent, Full-time
Work Status:
Remote

The Subcontracts Specialist – Qualification and Relations is responsible for conducting the subcontractor qualification process, building business relationships with prospective and approved QCells Subcontractors, collaborating with all functions to ensure all scopes of work can be performed. This includes identifying new subcontractors, managing the pre‑qualification process, reviewing subcontractor incident rates, creating and scoring subcontractors based on qualification information, and managing business relationships with subcontractors.

This individual will also support the entry of subcontractors into Avetta and managing actions within the Avetta program. This position reports to the Senior Subcontracts Manager, Subcontracts Director, or other designated management personnel. The role is hybrid with working hours Monday through Friday, 7:00 am to 4:00 pm, 8:00 am to 5:00 pm or 9:00 am to 6:00 pm local time. Travel may be required up to 30%.

• Administer the Subcontractor Qualification process with limited direction, including, but not limited to:
• Source new subcontractors and initiate the Qualification Process
• Follow up with non‑responsive subcontractors
• Receive, review and submit NDAs for countersignature
• Maintain all qualification documents in accordance with approved filing procedure and naming conventions
• Review and score subcontractors in accordance with the Qualification Evaluation process
• Maintain positive and frequent communication with subcontractors providing status updates and business opportunities
• Update and keep current the Subcontractor Resource Base
• Work with QCells licensing to ensure subcontractor licensing is accurately captured, reviewed and documented
• With support of the Subcontracts Manager/Director and QCells legal as needed, perform reviews of subcontractor redlines to NDAs;
• Monitor and manage existing NDAs to ensure all are valid and reissue if expired;
• Perform subcontractor management activities to add newly qualified subcontractors into company ERP system;
• Maintain accurate and complete records in accordance with record retention procedures;
• Timely communication with project teams or other disciplines on a subcontractor’s qualification progress upon request;
• Expedition of priority qualifications as needed;
• Preparation and completion, including routing for signatures, of deviation forms as needed;
• Arrange and chair introduction meetings with subcontractors and project teams as needed;
• Attend and represent SCM Subcontracts at conferences or events with subcontractors as required;
• Regular attendance, in accordance with company attendance policy and supervisory assignment, is an essential job duty requirement for this position;
• Perform other duties and special projects as assigned by Management;
• Work with Construction, Engineering, Safety, Environmental, and others to ensure that adequate subcontractor resources are available to perform all needed scopes;
• Engage with subcontractors on a semi‑annual basis;
• Maintain the Subcontracts Zippering Plan/Database;
• Update and maintain the Subcontracts Tiering Database;
• Review and modify the existing process as needed;

• Understanding different scopes of work required to construct a utility‑scale solar project
• Knowledge of basic financial status of a company and how to read a balance sheet
• Ability to work independently in a fast‑paced, professional, team environment with minimal supervision
• Excellent organizational skills and attention to detail
• Understand schedule deadlines and drive action items toward completion in accordance with required dates/deadlines
• Strong verbal and written communication skills
• Confidence and ability to interact with people at all levels of the organization
• Understanding of construction management software systems (Procore preferred) and SAP basic knowledge + Microsoft Office suite
• Able to identify, investigate and…