Event Manager

Overview

A client of ours is hiring a Houston Events Manager to work closely with the Marketing team colleagues and lawyers in the US on the creation and execution of client-facing events.

• Conduct event intake calls to collect details about the event objectives, recommend strategic event formats, document and communicate event deliverables, establish event milestones and ensure efficient project management with adherence to timeline and budget for all assigned events, in partnership with business development colleagues and key event stakeholders.
• Lead meetings with event stakeholders to ensure key decisions are made and responsibilities relating to the project are assigned and executed.
• Spearhead the research, selection and contract negotiation with all venues and suppliers.
• Manage relationships with vendors to control costs and maintain excellent service standards.
• Develop and manage event budgets.
• Provide regular updates to relevant stakeholders.
• Ensure timely payment of all invoices.
• Lead event execution, including the planning of all event logistics, on-site or virtual event support, and materials management, including the coordination of event deliverables such as name badges, signage, CLE forms and giveaways.
• Actively facilitate and contribute to best practice-sharing with colleagues around the firm.

• Bachelor’s degree and comprehensive corporate event planning experience, preferably within a professional services or law firm environment.
• CMP certification or willingness to obtain within the first year.
• Exceptional organizational, communication, and problem-solving skills with absolute attention to detail.
• Ability to develop strategic events based on information provided while leveraging their expertise and experience.
• Ability to build productive relationships with event stakeholders, colleagues and vendors and must have experience interacting with senior professionals in a manner consistent with the firm’s high service expectations.
• Strong ability to work independently and as part of a team. Must also be able to work in a fast-paced environment, take initiative with all aspects of daily tasks and have the ability to coach and manage individuals assigned to each event.
• Proficient in Microsoft Office suite and database management. Expertise in negotiating contracts, creating RFPs, strategic sourcing, and budget and project management.
• CRM experience is required, preferably with the MS Dynamics and Vuture platforms. Prior experience with Swoogo is a plus.