Revaire Venue Event Coordinator

Overview

A Fare Extraordinaire (AFE), a full-service catering and event planning company, and its exclusive venue, The Revaire, is seeking an Event Coordinator for The Revaire who is passionate about the event and service industries. Our in-person, on-premise Event Coordinator is often the first person to connect with the venue’s clients and potential clients, so they should give a positive first impression of both AFE and The Revaire.

The Revaire Event Coordinator will support The Revaire Sales team with daily office duties and event execution. Office duties include fielding inquiries from potential clients, assisting with venue tours, building proposals, coordinating vendors, and maintaining organized event files. Event execution involves helping onsite with load in, load out, vendor management, timeline execution, and logistics of the event.

For best consideration, please email your 1-page resume directly to resumes @  with the subject line "I read the The Revaire Event Coordinator job description on Linked In"

• Answer incoming inquiries via phone and email
• Record event inquiry information in venue database, Caterease
• Prepare paperwork and attend weekly department meetings
• Assist with proposals and accurately making revisions based on client feedback
• Place and ensure accuracy of rental and vendor orders and make revisions as needed
• Upload all event related documents to digital event files
• Maintain accurate and organized physical event files
• Ensure event payment deadlines are met for clients and vendors
• Send vendor invoices to Accounting Department for payment
• Update events with final guest counts
• Confirm vendors load in/load out schedules and share with Logistics Department
• Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator
• Create bar and menu signage for events and tastings
• Attend events and provide support overseeing load in, event execution, and load out
• Communicate any building damages or repairs to Facilities Coordinator
• Send review requests to clients via Captivated app post event
• Handle laundering services of venue linens
• Open and close the venue each day
• Order and replenish supplies for venue’s suites
• Schedule venue cleaning services
• Secure additional parking lot as needed based on event parameters
• Manage venue air conditioning schedule
• Prepare the venue for tours and meetings
• Attend and/or lead venue tours

• Bachelor’s degree in Hospitality, Communications, Business, or related field preferred; equivalent work experience considered
• Previous experience in events, hospitality, or catering industries
• Experience with Adobe Suite, Canva, Social Tables or All Seated a plus
• Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
• Proficiency in database entry and comfort learning new event management software (experience with Caterease or similar systems a plus)
• Excellent written communication skills with accuracy in grammar, spelling, and punctuation
• Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
• Proactive, adaptable, and solutions-oriented, with strong attention to detail
• Ability to work evenings, weekends, and extended hours as needed for event execution

• This is a salaried, exempt position
• Office hours are Monday – Friday, 9 AM – 5 PM
• Nights and weekend work required based on event schedule
• Health, vision, dental and life insurance, PTO, mileage and cell phone reimbursement, and 401K matching offered