Athletics Events Coordinator

Job Description

Rice University boasts a 300‑acre tree‑lined campus in Houston, Texas, and is ranked among the nation’s top 20 universities by U.S. News & World Report. With a 6‑to‑1 undergraduate student‑to‑faculty ratio and a residential college system that supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lecture series, courses and student government, Rice develops close‑knit, diverse college communities.

This tradition has earned Rice high marks for quality of life and value among private universities.

Rice is also a wonderful place to work. Faculty, staff and students share values that are essential to a healthy community. These guide decisions, shape culture, and show in how we treat each other and welcome visitors. The values are highlighted by the name RICE — Responsibility, Integrity, Community and Excellence.

The Athletics Events Coordinator will assist in the planning and execution of events for the department, including fundraising events, marketing efforts and external event rentals. This position reports to the Assistant Director of Athletic Events and Rentals and supports the facilities, marketing and development teams in creating high‑impact, revenue‑generating events. The ideal candidate is detail oriented, has experience planning events ranging from banquets to golf tournaments and beyond, and has a passion for athletics.

This position is exclusively on‑site, necessitating all duties to be performed in person. Per Ricepolicy 440, work arrangements may be subject to change.

• Must be available to work nights, weekends, and holidays as event schedule requires
• Exempt (salaried) positions under FLSA are not eligible for overtime

• Bachelor’s degree
• One or more (1+) year of related experience

• Professional written and oral correspondence
• Familiarity with MS Office Suite
• Highly organized, good time management and sound judgment
• Good interpersonal and communication skills and ability to work effectively with a wide range of people in a diverse community
• Demonstrated professional and effective public relations skills
• Knowledge of Microsoft Office Suite
• Ability to multi‑task and work well in a team or individual setting
• Ability to work in a high‑pressure environment
• Adaptable and supportive of a changing work environment
• Creative and forward‑thinking

• Responsible for planning and execution of assigned athletic department events
• Oversee planning and marketing of the department’s annual fundraising events ranging from golf tournaments to banquets to reunions
• Maintain event schedules, coordinate the event planning, contracting, and approval process, and administer facility and event management policies for internal events
• Supervise and/or assign event staff working events to ensure proper management of events
• Support the facilities and operations team in the management of external event rentals and athletic events
• Ensure relevant facilities are in peak condition prior to hosting events
• Collaborate with internal administrative units and sport program staff to execute high‑impact events
• Work with the marketing team to execute fan engagement efforts surrounding athletic competitions, including oversight of Tailgate Owelery at home football games
• Reconcile financials of events to ensure vendors are paid and payments due rice are collected in a timely manner, collaborate with the business office to manage expense budgets for each event
• Other duties as assigned

Rice University is committed to ensuring equal employment opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada for support.