Part-Time Temporary Office Administrator

Job Details

Job Location:

Houston Ballet
- Headquarters
- Houston, TX 77002

Salary Range: $20.00

Come work with us at Houston Ballet! Join a leading nonprofit arts organization that’s redefining what ballet can be. We're committed to inspiring a lasting love of dance through nationally recognized bold performances, new choreography, and education programs. At Houston Ballet, your creativity meets purpose—and your passion takes center stage. Whether on stage or behind the scenes, every role here contributes to something bigger.

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Houston Ballet is in need of a part-time Office Administrator in our Production Department. This is a part-time, hourly, temporary position, to last from end of August 2026 until mid November 2026. Hours are expected to be 4 hours per day, and can be flexible based on the candidates' needs.

This part-time position will fill in for a member of the Production Operations team who will be out on leave. The Office Administrator will check incoming emails, and assist in the management of all Houston Ballet rentals, provide contractual information to associated union representatives, manage shipping logistics, track and maintain the department budget, and handle general office work.

• Work closely with Director of Production to manage incoming season rentals as well as outgoing Houston Ballet rentals including drafting of contracts and invoicing
• Maintain physical and digital filing systems, answers phone calls, responds to emails and other digital queries and correspondence
• Develop and maintain relationships with vendors and place orders as necessary
  
  Arrange and manage all local and international shipping/customs paperwork for rentals and tours
• Filter production requests to the proper persons and follow up on job completion
• Work with Head of Production on Houston Ballet crew contracts as well as touring contracts for travelling crew heads and designer contracts
• Maintain relationships with IATSE Local #51, IATSE Local #896, IATSE National Benefits, United Scenic Artists and Wortham Center Operating Company
• Book travel for incoming artists in collaboration with the Company Manager
• Assist during production weeks by arranging street permits and security for load-in and load-outs, ordering crew food, and being available to run miscellaneous errands

• Familiarity with MS Office Products
• Knowledge of Dance/Theatre/Performing Arts preferred, but not required
• Data entry and data management skills

• Valid Driver's License
• Strong work ethic
• Ability to manage multiple projects at once
• Detail-oriented with excellent problem-solving skills
• Great communicator and an active listener
• Ability to work as a team member & collaborate with others who may have skillsets or experience below or above your own

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.

We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Join us, together we are Houston Ballet.

• EXCELLENCE:
  We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.
• ENGAGED:
  We are proud to be a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston…