Veterinary Customer Service Manager

CyFair Animal Hospital is a full-service veterinary practice committed to delivering high-quality, compassionate care using today’s most advanced veterinary techniques. Our dedicated team of doctors and support staff shares a deep passion for animals and a commitment to exceptional client service.

We proudly serve the Houston and Dallas/Fort Worth areas, as well as surrounding communities, offering both walk-in and scheduled appointments to meet the diverse needs of our clients. At CyFair, you'll be part of a supportive and experienced team focused on providing the best possible care for every pet that walks through our doors.

If you’re looking to join a fast-paced, collaborative environment where your love for animals and dedication to their care is valued—you’ll feel right at home here.

* Open availability required*

The Customer Service Manager oversees the daily operations of the Client Service Representative (CSR) team while delivering an exceptional client experience. This working leadership role supports the Practice Manager by coaching and developing the front desk team, ensuring efficient workflows, and maintaining high standards of customer service.

The ideal candidate is a strong communicator, organized leader, and customer-focused professional who enjoys supporting a fast-paced veterinary hospital environment.

• Lead daily workflow and support CSR team productivity.
• Coach, train, and mentor Client Service Representatives.
• Assist with hiring, onboarding, and team development.
• Provide feedback and support a positive, accountable team culture.
• Partner with Practice Leadership to address client concerns and improve service.
• Assist with scheduling and front desk coverage needs.

• Provide exceptional client service while leading by example.
• Welcome clients and patients with a professional and compassionate approach.
• Schedule appointments, surgeries, and follow-up visits.
• Manage phone calls, client questions, and communication needs.
• Address client concerns and provide timely resolutions.
• Process invoices, payments, and maintain accurate client/patient records.
• Support appointment reminders, follow-ups, and hospital communications.

• Ensure front desk procedures and workflows are followed.
• Monitor front desk efficiency and support process improvements.
• Maintain accurate medical records and financial transactions.
• Utilize hospital systems and reporting tools to support daily operations.
• Collaborate with leadership to improve client satisfaction and hospital efficiency.
• Participate in meetings, training, and hospital initiatives.

• High School Diploma or equivalent.
• Minimum of 2 years of veterinary client service experience.
• Flexible schedule availability based on hospital needs.
• Strong customer service, communication, and conflict resolution skills.
• Excellent organizational skills with the ability to multitask in a fast-paced environment.
• Ability to work independently while leading and supporting a team.
• Professional demeanor with strong attention to detail.
• Basic computer proficiency and ability to learn new systems.
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  * Open availability required*

• 1+ year of leadership, supervisory, or Lead CSR experience.
• Experience training, coaching, and developing team members.
• Knowledge of veterinary terminology and hospital operations.
• Experience with Ezy Vet practice management software.
• Familiarity with Pet Desk, Vetstoria, or Call Rail.

• Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA)
• Employe…