Senior Research Administration Associate

Senior Research Administration Associate

Join to apply for the Senior Research Administration Associate role at Baylor College of Medicine

Job Title: Senior Research Administration Associate

Division: Graduate School of Biomedical Science

Work Arrangement: Hybrid

Location: Hybrid within Greater Houston, TX

Salary Range: $79,092 - $93,049

FLSA Status: Exempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Graduate School of Biomedical Sciences provide the resources, opportunities, collaborative and innovative research environment, support, mentorship, and education for students to reach their full potential as a leader in biomedical science. We are seeking a Senior Research Administration Associate to serve as the lead in implementing the pre-award and post-award grant activities and programs in the graduate school. This position will also provide budget, financial, and HR support for graduate students and students in our special program areas.

Employees with CRA certification are eligible for certification pay.

Job Duties

• Assist Faculty in the preparation of educational and research training grant applications to federal, state and private organizations by preparing budget and administrative documents for proposals
• Read and interpret sponsor application guidelines and award polices to prepare and maintain proposal checklist
• Assist Faculty, trainees, students and staff with establishing NIH eRA Commons and ORCID accounts for grant applications
• Manage Conflict of Interest (COI) submission for departmental faculty in BCM’s electronic Disclosure of Outside Interest (DOI) system
• Prepare budget and administrative documents for collaborators from external departments including subcontracts with collaborating institutions
• Process proposal submissions to internal servers (BRAIN) and process grant applications in external portals (NIH ASSIST)
• Oversee processing of Salary Reimbursement agreements (SRA’s) through BRAIN to SPO, Legal, and other official signing authorities
• Allocate budget as awarded in Notice of Grant Award (NOGA) by sourcing labor distributions and applying expenses to appropriate categories within budget guidelines
• Process appointments and maintain NIH trainee database via xTRAIN
• Generate financial reports to identify encumbrances for items or services rendered prior to award termination
• Prepare quarterly financial expense reports for Primary Investigator (PI) to monitor expenditures and forecast remaining budget
• Assist faculty with the preparation of RPPR/Progress Reports, internal grant closeout processes, and No Cost Extensions (NCE)
• Pre-review quarterly time and effort reports generated with BCM’s Effort Reporting System (ERS) and route to PI for certification
• Analyze list of grant accounts, number of awards, faculty effort on grants, number of submissions and other statistics related to grant reporting as requested by leadership

• Finance Administrator for the Special Programs, SMART, BSHEq, and Graduate Student Council
• Prepare annual operating budget for the Graduate School Division of Special Program Projects
• Process supplemental payments, purchase orders, travel and expense reimbursements and journal entries via S4, Jaggaer and Concur
• Develop, prepare, and maintain specialized financial reports such as post-award forecasting, student onboarding, faculty mentor commitment and SRA spreadsheet
• Responsible for cost and effort allocations in PEPT for research faculty, students, trainees, and staff
• Process journal entries to capture tuition on training grants and fellowships
• Complete the annual on-boarding process Success Factors for the SMART students
• Assist with the annual on-boarding process for incoming graduate students
• Negotiate contracts with local hotel management and sales director for SMART program lodging and other events

• Advise the Principal Investigator (PI) and Departmental staff on administrative requirements for grant budgets ensuring adherence to Program Announcement and federal, state or local guidelines
• Interpret federal state and local guidelines to laymen preparing grant application and/or RPPR/Progress Reports
• Provi…