Administrative Coordinator Dean, COAH

Position: Administrative Coordinator for the Dean, COAH
JOB TITLE:

Administrative Coordinator for the Dean, College of Arts and Humanities

REPORTS TO:

Dean, College of Arts and Humanities

JOB STATUS:
Exempt

POSITION SUMMARY:

The Administrative Assistant is responsible for administrative duties supporting the Office of the Dean, Office hours are Monday-Friday, 8: 00a.m.

-5:00p m.

JOB RESPONSIBILITIES:

* Assisting with Adjunct Hiring and Onboarding across the college.

* Build and modify Class Schedules before Advising and Registration. This requires close collaboration with Chairs and extensive knowledge of different departments and classes that are offered each term.

* Coordinate College of Arts and Humanities recruitment efforts, including managing Music auditions, recruitment Events, campus visits and Admissions Events (e.g. open houses, award ceremonies, etc.) and off-campus events.

* Monitoring textbook requisition submissions each term and communicating with faculty about missing textbook requisitions and working with them to resolve technical issues.

* Pulling and consolidating reports on various academic data points from Banner/Argos as requested by the Dean, Chairs, and Directors.

* Collecting and archiving Adjunct Evaluations, Faculty Evaluations, syllabi, and other documents related to academic assessment.

* Collecting and communicating documents relating to students academic records and maintain database of documents for future reference.

* Maintaining and updating school web pages and content.

* Creating and printing various marketing materials for recruiting and various events.

* Designing and building mailings in Slate for different departments.

* Maintain and reporting on both operational and faculty department budgets to Deans, Chairs and Directors.

* Collecting and transmitting financial documents according to Accounting Office Procedures.

* Hiring and onboarding student worker team members and coordinates professional development sessions for student workers to learn processes.

* Maintaining training materials for Student workers and documentation of procedures for future use.

* Maintaining documents related to the Advisory Board, as directed by the Dean.

* Maintaining and transmitting information regarding Adjunct Payroll, and Faculty Overload and Supplemental pay, as directed by the Provosts office.

* Fielding questions from students and faculty relating to the College and other requests, as needed.

* Other tasks as assigned by the Dean.

QUALIFICATIONS:

* Bachelor's degree required

* At least one year of professional experience preferred

* Experience with Slate or other marketing database is a plus.

* Experience in Fine Arts or Humanities is preferred, or familiarity with Great Books/classical education.

* Experience with social media and web and UX design.

* Computer literacy in the Microsoft Office suite; knowledge of Banner preferred.

* Excellent organizational skills.

* Excellent communication skills.

* Proactive and self-reliant.

* Ability to prioritize and multi-task.

* Ability to effectively collaborate with others.

* Ability to maintain an enthusiastic and professional demeanor.

* Be available for some night and weekend programming

* Work to further the Universitys mission

* Must be able to completely affirm, uphold, and live within the Preamble of Houston Christian University and the Ten Pillars Core Convictions

* Exhibit an active Christian faith with local church membership and involvement

ADDITIONAL INFORMATION:
Houston Christian University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The