Administrative Coordinator Dean, COAH

JOB TITLE

Administrative Coordinator for the Dean, College of Arts and Humanities

Dean, College of Arts and Humanities

Exempt

The Administrative Assistant is responsible for administrative duties supporting the Office of the Dean. Office hours are Monday-Friday, 8:00 a.m.

-5:00 p.m.

• Assisting with adjunct hiring and onboarding across the college.
• Build and modify class schedules before advising and registration. This requires close collaboration with chairs and extensive knowledge of different departments and classes offered each term.
• Coordinate College of Arts and Humanities recruitment efforts, including managing music auditions, recruitment events, campus visits, and admissions events (e.g., open houses, award ceremonies, etc.) and off-campus events.
• Monitor textbook requisition submissions each term and communicate with faculty about missing textbook requisitions and resolve technical issues.
• Pull and consolidate reports on various academic data points from Banner/Argos as requested by the Dean, chairs, and directors.
• Collect and archive adjunct evaluations, faculty evaluations, syllabi, and other documents related to academic assessment.
• Collect and communicate documents relating to students’ academic records and maintain a database of documents for future reference.
• Maintain and update school web pages and content.
• Create and print various marketing materials for recruiting and various events.
• Design and build mailings in Slate for different departments.
• Maintain and report on both operational and faculty department budgets to deans, chairs and directors.
• Collect and transmit financial documents according to accounting office procedures.
• Hire and onboard student worker team members and coordinate professional development sessions for student workers to learn processes.
• Maintain training materials for student workers and documentation of procedures for future use.
• Maintain documents related to the advisory board, as directed by the Dean.
• Maintain and transmit information regarding adjunct payroll, faculty overload and supplemental pay, as directed by the Provost’s office.
• Field questions from students and faculty relating to the college and other requests, as needed.
• Other tasks as assigned by the Dean.

• Bachelor’s degree required.
• At least one year of professional experience preferred.
• Experience with Slate or other marketing database is a plus.
• Experience in fine arts or humanities is preferred, or familiarity with Great Books/classical education.
• Experience with social media and web and UX design.
• Computer literacy in the Microsoft Office suite; knowledge of Banner preferred.
• Excellent organizational skills.
• Excellent communication skills.