LIFT Grant Administrator @ Instruction Department Job Houston area,Texas USA,Education / Teaching

LIFT Grant Administrator @ Instruction Department

Internal employees:
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Primary Purpose:

The Leadership and Instructional Foundations for Teas (LIFT) Grant Administrator is responsible for the management, oversight, and compliance of the awarded LIFT grant. This role ensures that all grant-funded activities are implemented with fidelity, expenditures are aligned with approved budgets, reporting requirements are met, and all activities comply with applicable federal, state, and local regulations.

Qualifications:

Education/Certification:

Master's degree from a recognized, accredited university
Valid Texas Supervisor, Mid-Management or Standard Principal certificate

Special Knowledge/Skills/Abilities:

Extensive instructional knowledge and experience
Ability to facilitate various size groups using facilitative leadership skills
Ability to interpret data and support grant requirements
Knowledge of school budget, staffing, and personnel evaluation
Extensive knowledge of Professional Learning Communities (PLC) best practices
Exceptional organizational, communication, public relations, and interpersonal skills
Ability to collaborate and work with others to ensure the successful implementation of the grant
Strong organization, documentation, and communication skills
Knowledge of post-award grant compliance requirements.

Experience:

Experience administering awarded grants or funded programs

Major Responsibilities and Duties:

Grant Administration & Oversight

Manage the post-award lifecycle of a single grant from acceptance through closeout.
Ensuring implementation aligns with approved scope, timeline, and grant conditions.
Serve as the primary contact with the funding agency.
Maintain accurate grant files and documentation.

Compliance & Monitoring

Ensure compliance with all applicable federal, state, and local grant requirements.
Monitor grant activities to ensure alignment with approved objectives.
Support audits, monitoring visits, and corrective actions as needed.
Provide guidance on grant requirements and allowable activities.

Financial Management

Monitor grant budgets and expenditures in collaboration with finance staff.
Ensure all costs are allowable and aligned to the approved budget.
Track budget adjustments and support reimbursements or drawdowns.

Reporting

Prepare and submit required programmatic and financial reports on time.
Track grant deliverables, performance measures, and outcomes.
Complete amendments and close-out reporting as required.

Communication

Establish and maintain a professional relationship and open communication with leadership, principals, coordinators and other stakeholders.
Collaborate with Associate Superintendents, Curriculum and Instruction team leaders, and other departments in order to support grant requirements
Collaborate with instructional leaders and project staff to support successful implementation.
Keep leadership informed of grant status, risks, and compliance matters.

PLC and Planning Structures (Districtwide)

Design, implement, and strengthen district wide PLC structures that ensure consistent planning, instructional alignment, and a use of data across campuses and grade levels.
Establish and clarify non-negotiable PLC expectations, including agendas, planning routines, products, and timelines tied directly to unit and lesson planning.
Develop and model effective PLC protocols for instructional planning, student work analysis, lesson rehearsal, and problem-solving based on patterns of student need.
Build the capacity of principals, assistant principals, instructional coaches, and teacher leaders to facilitate high-quality PLCs focused on planning, implementation, and continuous improvement.
Align PLC work to district curriculum, assessment, and instructional priorities, ensuring coherence between planning structures and classroom practice.
Support the monitoring of PLC effectiveness by reviewing planning artifacts, observing PLC meetings, and analyzing implementation data to identify strengths, gaps, and trends.
Ensure PLC action steps and planning goals are high-leverage, measurable, and achievable, supporting sustained improvements in instruction an student outcomes.
Collaborate with district departments to scale effective PLC practices and ensure long-term sustainability.

Building Instructional Leadership Capacity (District & Campus)

Build the capacity of district- and campus-level instructional leaders (principals, assistant principals, instructional coaches, coordinators, and teacher leaders) to plan, facilitate, monitor, and improve high-quality instruction through PLCs and planning structures.
Design and implement systems that ensure instructional improvement work is distributed, scalable, and sustainable, rather than dependent on any single role or individual.
Model and gradually release responsibility for planning, PLC facilitation, observation, and feedback to instructional leaders at all levels.
Ensure alignment between district expectations and campus-level…