Acquisitions Receiving Specialist

Department:
University Libraries Salary: $18.32-$20.60

Coordinates the daily operations of a library function or program such as serial ordering, reference processing, special collections, electronic publications, information services, and so forth.

• Performs reference work using subject expertise or general resource material.
• Trains and coordinates the work activities of library specialists, library assistants, and/or student workers.
• Interprets and teaches use of basic indexes, directories, guides, files and catalogs.
• Receives and processes reserves and library loan requests.
• Compiles book lists and bibliographies; reviews books and other material in areas of subject expertise.
• Participates in the preparation, maintenance and updating of policies and procedures for functional area.
• May teach electronic research classes to new and experienced library users.
• Performs other job-related duties as assigned.

The Acquisitions Receiving Specialist performs a wide range of tasks related to the receipt of library materials in a variety of print and media formats. These routines and workflows require attention to quality and detailed record management within a variety of vendor and local systems.

• Manage receipt of print materials and other physical one-time and subscription resources in the library management system, Ex Libris Alma.
• Work closely with department team members to anticipate and quickly respond to a variety of receiving scenarios or special handling requirements.
• In coordination with supervisor and Collections Strategies and Discovery colleagues, develop and maintain documentation for receiving workflows for firm orders, standing orders, and continuing resources.
• Review bibliographic records associated with orders; submit work orders for cataloging or processing as needed.
• Coordinate with colleagues in the Resource Management and Metadata unit to process materials for binding or other special projects.
• Accurately and efficiently distribute other materials delivered to the department, such as interlibrary loan packages for Resource Sharing.
• Assist with other acquisitions-related duties as assigned and in collaboration with department team members, including some purchasing and subscription stewardship tasks.

• Bachelor’s degree

• Experience providing acquisitions-related library services
• Experience with receiving ordered inventory in a library or retail context
• Experience in using library systems, such as Ex Libris Alma

• Adaptability and flexibility in managing tasks to meet changes in procedures, processes, and technology
• Sound judgment and effective, independent problem-solving and decision-making skills
• Demonstrated ability to work well in cross-functional teams and with colleagues across departments
• Ability to work independently with minimal oversight on a day-to-day basis

Directly relevant experience will be considered in lieu of education.

MQ:
Requires the ability and knowledge for analysis and interpretation of procedures, policies and practices attainable through specific education and/or training programs in a specialty or technical field. Advanced vocational or electronic skills or a basic knowledge of a professional field is required. An Associate's degree or certification/licensing in a technical specialty program of over 18 months and up to 3 years duration are characteristic of this field.

Requires a minimum of one (1) year of directly job-related experience.

All positions at the University of Houston-System are security-sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.