Registrar Service Specialist Job Houston area,Texas USA,Education / Teaching

You Can Change the Life of One to Care for the Lives of Many!

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

Position Overview:

As a Registrar Service Specialist at Galen College of Nursing, you will provide consistent, friendly support to the students, faculty and staff and assist with the maintenance of academic records while enforcing policies and following established procedures of the college.

Position Responsibilities

1. Provide quality student service which says to students, "I Care" and demonstrates the college’s commitment to thoughtful, equitable treatment of all students in the areas of registration and academic records, and to insure the confidentiality and accuracy of student records.

a. As assigned, verify that students have met all enrollment / admission requirements inclusive of background checks and meeting admission test thresholds.
b. Assist in processing all readmission students.
c. Provide timely notification to students of changes to their status with the college - probation, dismissals, etc.
d. Work and assist other functional campus teams to meet needs of students as assigned by the Registrar.
e. Meet with students and contact students on a routine basis regarding attendance, performance and progression in the program, documenting all student interactions in Ellucian Colleague.
f. Provide support and assistance to all students including:
- i. Initial intake of students, making sure student understands and agrees with transfer credit awarded.
- ii. Registration Assistance including verifying all pre-requisite/co-requisite rules are met.
- iii. Processing waitlists as space permits.
- iv. Registering students who are repeating.
- v. Assist students with all questions and issues.
- vi. Assist students with schedule adjustments during add/drop week or at other times in the term as needed (advising student to impact of choices being made - completion and financial aid).
- vii. Assist students with ordering of uniforms.
- viii. Monitor clinical compliance, contacting students who are non-compliant and working with them to get all required documentation in hand so they can participate in clinical courses.

2. Provide professional assistance and support to the Academic Leadership of the campus.

a. Assist in the preparation of reports and analysis relative to student enrollment, registration, attendance, grades and other information that they might require from Academic Records in the course of performing their duties
b. Assist in coordination of work with the Student Success personnel to assure that students are receiving the assistance and resources needed to be successful.
c. Relay information, comments/complaints received from the students so the campus may address situations as they arise.

3. Assure compliance with all policies and procedures as outlined the Student Catalog, Faculty Handbook, and the College Policy & Procedure Manual, at the campus-level.

a. Provide information on policies and procedures to students and staff when requested.
b. Work with students to insure compliance with both Galen and affiliate…