Education and Community Engagement Assistant

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* Job Title:

*** Education & Community Engagement Assistant (0126)#
*** Department:
*** Education & Community Engagement#
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* Reports to:

*** Education Manager#
*** Status:
*** Full-time, non-exempt#
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* Summary:

***# The Education & Community Engagement Assistant plays a vital role in advancing the Houston Symphony’s mission to provide students across Greater Houston with access to high-quality musical experiences that inspire lifelong engagement with music. As the primary liaison for ~500 schools participating in the Student Concert Series, the Assistant works with the Education Manager to facilitate all aspects of communication and logistics, to ensure a seamless experience for educators and students.

This role also leads the creation and distribution of teacher resources to extend learning before and after the concert experiences, while supporting the planning and execution of Family Concert lobby activities and Senior Center partnerships. As a key member of the Education & Community Engagement team, the Assistant also provides essential administrative and project support, including preparing board meeting materials, coordinating with internal departments, and managing logistics for Symphony and Community-Embedded Musicians working in schools and community settings.#

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* Essential Job Functions:

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* ** Student Concert and School Partnerships Administration
** Support and expand the Houston Symphony’s reach and impact on Houston-area students by:  + Managing registration for schools attending the Mach Family Student Concert Series, including maintaining forms and wait-lists, entering orders in Tessitura, tracking documentation and processing payments.  + Maintaining and updating email distribution lists in Excel.  + Preparing and sending seating assignments and detailed day-of arrival instructions to participating schools.  

+ Designing concert-related trivia and activity slides for display before and after concerts.  + Preparing printed materials, chaperone information, and signage for concerts.  + Providing on-site support during concerts, including distribution of radios, signage, and directing volunteers and officers.  + Support Education Manager with coordinating activities for High School Nights, School Partnerships & Early Childhood Programming as needed.
* ** Project Management for Education & Community Engagement programs
** Support the planning, coordination and implementation of key EdCE programs that connect audiences with music and Houston Symphony musicians:  +
** Student Concert Teacher Resources:
** Coordinate the development of engaging, curriculum-aligned materials to help Upper-Elementary and Middle School students connect with the concert and performers.  +
** Family Concert Lobby Activities**:
Coordinate interactive lobby experiences, collaborating across departments, and managing external facilitators and participating groups.  +
** Senior Center Partnerships:
** Coordinate 20-40 chamber performances throughout the season, including scheduling, communication to partners, and day-of coordination for musicians.
* ** Education & Community Engagement Department Support
** Support a positive, collaborative, and productive work environment by assisting with departmental operations and cross-departmental collaboration:
+ Provide administrative support for departmental meetings and board committees, including organizing logistics, refreshments, taking minutes, and participant communication.  + Facilitate budget-related tasks, such as routing invoices and receipts for approval and payment and supporting reporting needs.  + Serve as liaison to the Development department to coordinate donor cultivation observations through EdCE programs.  + Provide general administrative…