Project Subcontract Administrator - Houston, TX

OVERVIEW

Independently performs a variety of assignments requiring the investigation and evaluation of subcontractors and the subcontracting of high‑value, unique, and specialty construction materials, equipment and services. This role must be capable of independent judgment in evaluating, selecting, and applying standard techniques, procedures, and criteria in carrying out a sequence of related subcontracting tasks for a construction project and has a direct impact upon cost containment, efficiency and the profitability of operations.

Assignments have clear and specific objectives requiring the investigation of a limited number of variables.

S&B is an exceptional full‑service Engineering, Procurement, and Construction (EPC) company, proudly maintaining private ownership and operation for over five decades. With our extensive experience, we have successfully undertaken diverse projects across various industries, including Oil & Gas, Chemicals, Petrochemicals, Energy Transition, Power, and Pulp & Paper. What sets us apart is our unwavering commitment to safety, timely project completion, and cost‑effective solutions.

Our proven track record speaks for itself: we consistently deliver outstanding results while adhering to the highest industry standards. Moreover, our company culture is unparalleled, fostering an environment of collaboration, innovation, and excellence. At S&B, we understand the value of our talented team, and we ensure they are rewarded accordingly. We offer a competitive compensation package and a comprehensive benefits program to attract and retain the best professionals in the field.

May direct the activities of and/or advise less experienced subcontractor personnel and administrative support personnel. Direct management and coordination of subcontractor planning activities to enhance subcontractor performance.

Normally requires a 4‑year degree in Business Administration (or related curriculum) and two years experience in construction‑related subcontracting activities. In lieu of a degree, six years of equivalent experience in construction‑related subcontracting activities is also acceptable, with two of those years being experienced in Subcontract Administration.

• Ability to interpret engineering and construction requirements for materials and scopes of work.
• Experience in preparing and issuing inquiry packages (ITBs) under supervision.
• Skilled in analyzing commercial and technical proposals and compiling bid evaluations.
• Competence in consulting with subcontractors and project engineers on technical suitability of equipment and work methods.
• Familiarity with coordinating RFIs between subcontractors and technical services.
• Ability to validate cost and schedule impact sheets, implement approved changes, and maintain compliance.
• Strong negotiation skills for cost reductions, delivery improvements, and favorable terms.
• Experience in developing and submitting cost information for proposals, RFIs, and change orders.
• Proficiency in soliciting quotations, analyzing bids, and selecting suppliers.
• Ability to assist in commitments and negotiate prices and schedules under supervision.
• Skilled in creating bid tabulations and subcontract documents.
• Knowledge of estimating processes and obtaining cost data.
• Competence in document control and distribution of subcontracts and related documents.
• Ability to evaluate subcontractor capabilities and maintain supplier database.
• Experience in subcontractor onboarding and compliance with safety, quality, and technical requirements.
• Strong organizational skills for maintaining logs, daily records, and generating reports.
• Ability to track and report subcontractor costs, manhours, and forecast trends.
• Ownership and auditing of project‑specific subcontract logs (insurance, services, facilities).
• Knowledge of project procedural compliance and file audits.
• Ability to manage subcontract document execution (addendums, change orders, notices).
• Leadership skills to mentor junior staff and lead subcontractor meetings.
• Strong problem‑solving skills for cost validation and vendor‑related issues.
• Proficiency in forecasting…