Event Operations Specialist

Event Operations Specialist

We are looking for an Event Operations Specialist to join our Global Events team in Houston, part of our broader Go To Market organisation within Marketing and alongside Sales. This role reports to the Global Head of Operations and is central to the successful delivery of our event strategy, ensuring flawless execution of event logistics across a diverse and fast?paced portfolio.

The Event Operations Specialist will deliver end?to?end logistics for a mix of integrated marketing events, including proprietary events, third?party exhibitions and conferences, as well as a share of the portfolio of commercial conferences. These key events run over multiple days and are a key part of our growth agenda. You will project manage multiple events concurrently, working cross?functionally with marketing, sales, brand and creative, content, and product marketing teams to ensure events drive measurable ROI through lead generation and business growth.

This is a hands?on role suited to someone who thrives in a high?growth, fast?moving environment, brings strong organisational and budget management skills, and is confident making decisions and clearly articulating the rationale behind them. You will take ownership of the events you run, ensuring project teams deliver against plan, timelines are met, and every detail contributes to a high?quality attendee experience and commercial impact.

The role requires the ability to travel internationally to support the delivery of events across our global portfolio on occasion.

• Own and deliver all operational and logistical aspects of the events you manage within the global events portfolio, ensuring high?quality execution from concept through to completion.
• Lead event project management, including setting timelines, scheduling and chairing project meetings, tracking progress and actions (e.g. via Asana or similar tools), and ensuring cross?functional teams deliver against agreed plans.
• Manage multiple events concurrently, applying best?practice event operations, tools and processes to deliver efficiently in a fast?paced, growth?focused environment.
• Plan and manage event budgets for assigned events, including forecasting, tracking spend, controlling costs and ensuring strong return on investment.
• Deliver a mix of event formats as part of integrated marketing plans, including proprietary events, third?party exhibitions and conferences, large commercial conferences (including multi?day events), client events and internal events.
• Work closely with stakeholders across Marketing, Sales, Brand & Creative, Content and Product Marketing to align on event objectives, messaging, communications and overall event strategy.
• Lead vendor management, including supplier selection, contract negotiation and performance management, to ensure events are delivered on budget and to a high standard while maximising ROI.
• Successfully deliver third?party events that support business growth objectives, including lead generation, cross?sell, upsell and new business opportunities.
• Coordinate on?site and off?site staffing requirements, including briefing internal teams and ensuring effective internal communications before, during and after events.
• Track, report and analyse event performance metrics (e.g. leads, pipeline contribution and growth impact) to support data?driven decision making and continuous improvement in event delivery.
• Contribute to team innovation by bringing forward new ideas, formats and operational improvements, leveraging emerging trends and opportunities to keep the events programme competitive and effective.
• Support international event delivery as required, including overseas travel to ensure successful execution of priority events.

• Proven experience in an event operations or event logistics role, delivering high?quality events within a fast?paced, growth?focused organisation.
• Demonstrated ability to independently own and manage all elements of events from concept through to execution and measurement, including project management, vendor selection and negotiation, production, budget management, stakeholder coordination and post?event…