Event Producer

AdHoc is an experiential and creative agency based in Brooklyn, New York. We made our name throwing shows around the country for over a decade, turning up-and-coming artists into established icons. Our work in platforming emerging music & online culture through dynamic events & editorial has created community like no other agency. Now we’re using our platform to forge unfound connection and craft unparalleled creative for brands.

AdHoc is seeking a bilingual, Houston-based Event Producer to lead on-the-ground production for one (1) World Cup watch party event. This role will oversee venue coordination, vendor management, production logistics, and onsite execution, ensuring seamless delivery from pre-production through post-event wrap.

Contract

Start Date:

May 11, 2026

Contract End Date:
July 17, 2026

Event Date:
July 9, 10 or 11, 2026 (exact date TBD)

Estimated

Hours:

~10–12 hours per week on average, with flexibility for increased hours during peak production weeks and event execution.

Fee: $4,000 Flat Fee

• Attend Client-facing production calls and internal production check-ins
• Lead venue research, outreach, and booking process
• Present curated venue options with pricing
• Negotiate and finalize venue contracts
• Confirm all insurance requirements, permits, and licenses
• Assist with managing production timelines and checklists
• Coordinate event branding and local artwork (digital + signage)
• Source and confirm all local vendors, including A/V rentals, Security, Activation/vendor partners (e.g. captured services), Printing and fabrication, etc.
• Oversee talent logistics, including DJ booking coordination, Talent advances (ADV creation and distribution)
• Hire and coordinate content direction with content team

• Lead advance process with venue and all vendors
• Run venue production meeting and align on run-of-show, logistics, and load-in/out
• Develop and finalize security plans (in collaboration with agency and venue), staffing plans, and production documents (run of show, contact sheets, load-in schedules).
• Coordinate printing and fabrication timelines.
• Order and track production supplies.

• Oversee on-site production and load-in
• Manage event staff and vendors onsite
• Ensure proper coverage onsite by content team
• Ensure all elements are executed to plan, including A/V, Talent performance, Activation execution, Guest experience + flow, Troubleshoot in real-time and maintain show quality

• Collect and submit final venue costs and vendor invoices
• Track and manage event inventory and staff payments.
• Assist with reconciling event budgets.
• Ensure content is delivered to client.

• Must be based in Houston, TX and available for in-person venue visits and on-site execution.
• Must be English and Spanish-speaking.
• 5+ years experience producing live events, brand activations, and large-scale social events.
• Strong network of Houston venues and vendors.
• Proven ability to manage multiple stakeholders and timelines.
• Detail-oriented with strong organizational and communication skills.
• Comfortable working both independently and within a larger production team.
• Understands guest flow, crowd management, and experiential design.
• Calm under pressure and solutions-oriented. Strong on-site leadership presence.