Accounting Manager

Job Summary

The Accounting Manager oversees fund intake accounting operations for the Tax Office, monitoring, validating, and reporting funds received across all streams. This role manages the Auto Accounting and Banking teams, ensuring accurate transaction processing, timely deposits, and strong internal controls over incoming funds. The Accounting Manager supports the Director of Accounting by maintaining reliable data, preparing analyses, and ensuring compliance with financial policies and statutory requirements.

The position collaborates with internal departments, external jurisdictions, and auditors to ensure transparency, accuracy, and accountability in all fund intake-related activities.

• Tax Receipts Operations Leadership Provide direct leadership to the banking and auto accounting teams. Oversee daily operations, ensure task accuracy and timeliness, foster a collaborative high-performance culture, and uphold internal controls and statutory requirements. Set clear expectations, monitor KPIs, and align with departmental goals.
• Fund Intake Monitoring & Financial Reporting Review daily, weekly, and monthly fund intake activity to ensure proper recording and allocation; prepare reports, trend analyses, and variance explanations for senior leadership; support the Director with data for forecasting, planning, and jurisdictional reporting.
• Banking Oversight & Deposit Controls Oversee daily bank activity, deposit verification, and resolution of discrepancies; maintain adherence to cash‑handling policies and banking procedures; coordinate with the County Auditor, Treasurer, and financial institutions as needed.
• Auto Accounting Oversight Manage auto‑related fund intake processing, including dealer transactions, ACH activity, and State/County allocations.
• Fund Intake Validation & System Integrity Validate tax and fee collection reports to ensure proper allocation across jurisdictions; support system‑based reconciliations between ACT, RTS, and other fund intake systems; identify discrepancies and elevate systemic issues to the Director.
• Process Improvement & Special Projects Lead process improvements that enhance accuracy, efficiency, and internal controls; document workflows, implement best practices, support technology or system enhancements, and participate in cross‑department initiatives related to fund intake operations.
• Audit Support Provide documentation and explanations for audits related to banking, auto accounting, and fund collection; respond to audit requests covering banking, disbursements, reconciliations, and auto accounting; provide necessary clarification to ensure compliance and transparency.

• Bachelor’s degree in accounting, finance, or a related field.

• Minimum of five (5) years of accounting experience.
• Proven experience managing and guiding a team.
• Proficiency in accounting software and advanced Microsoft Excel skills.
• Strong organizational and communication skills.
• High attention to detail and ability to meet deadlines under pressure.

• Accounting Expertise In-depth knowledge of Generally Accepted Accounting Principles (GAAP) and industry standards, with the ability to apply them across complex financial operations.
• Leadership & Team Development Proven ability to lead, mentor, and develop high‑performing teams; skilled at setting clear expectations, providing constructive feedback, and fostering a collaborative work environment.
• Financial Analysis & Reporting Strong background in financial analysis, including budget‑to‑actual variance reviews, fund intake forecasting, and management reporting.
• Advanced Excel Proficiency Advanced proficiency in Microsoft Office Suite:
  Excel, Word, Outlook, and Access.
• Detail‑Oriented Exceptional attention to detail with a commitment to accuracy in financial documentation, reporting, and compliance.
• Time & Task Management Adept at managing multiple priorities, meeting tight deadlines, and maintaining productivity in fast‑paced environments.
• Effective Communication Strong written and verbal communication skills for engaging internal teams, external partners, and regulatory bodies.
• Strategic Problem…