Senior Research Administration Associate - Post Award

Senior Research Administration Associate

The Section of Gastroenterology and Hepatology in the Department of Medicine is seeking a senior research administration associate to lead the section's post-award activities.

Job Duties

• Provide expert post-award financial and programmatic guidance to faculty and leadership managing sponsored gastroenterology and hepatology research.
• Oversee the financial administration of sponsored projects, including expense monitoring, reconciliation, variance analysis, and preparation of interim and final financial reports.
• Ensure compliance with institutional policies, federal regulations, and sponsor-specific requirements.
• Manage post-award components of grants and contracts, including account setup coordination, budget modifications, no-cost extensions, and subcontract administration.
• Serve as a primary liaison between faculty, departmental leadership, Baylor College of Medicine central offices, and external sponsors to resolve post-award issues and facilitate effective grant management.
• Analyze financial and operational performance of sponsored projects; identify risks and provide recommendations to optimize financial stewardship and compliance.
• Lead and implement process improvements to enhance post-award operations, streamline workflows, and increase efficiency and service quality across the grants management lifecycle.
• Evaluate communication processes and submission quality; develop and implement standardized tools, guidance, and training resources for faculty and staff.
• Support continuous improvement initiatives by identifying gaps in policies, systems, and procedures and recommending scalable solutions aligned with institutional best practices.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Preferred Qualifications

• Advanced knowledge of post-award financial management, including reconciliation, effort certification, cost principles, and financial reporting.
• Experience managing subawards, amendments, carry forwards, and no-cost extensions.
• Proficiency with enterprise research administration systems and sponsor portals.
• Proven ability to work independently and serve as a subject matter expert in post-award administration.
• Excellent interpersonal and communication skills with the ability to advise faculty, leadership, and external sponsors.

Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.