Financial Coordinator - College of Optometry

Department
:
Dean, Optometry Salary
:
Commensurate with Experience/Education

The College of Optometry is looking for a Financial Coordinator (Level 1 or Level
2)

• Maintains and reconciles financial accounts and monitors revenues and expenditures for the unit.
• Coordinates the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements.
• Compiles recurring and ad hoc financial reports for management and faculty, assists with budget cycles and advises on accounts status.
• Updates and maintains an internal accounting system which provides the database for posting and reconciliation capabilities to the Financial Reporting System (FRS).
• Oversees and schedules duties for staff and/or student workers in the preparation of vouchers, requisitions, SCRs, and travel documents; oversees the filing of financial documents and data entry of related financial information.
• Trains staff in the preparation of financial documents in compliance with university and college/division policies and procedures.
• May coordinate and maintain the payroll function for the unit; may coordinate property inventory and serve as property custodian for the unit.
• Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
• May serve as liaison to Office of Grants and Contracts regarding financial issues.
• Participates in the annual budget development process.
• Performs other job-related duties as required.

Salary: $18.32 - $20.60

MQ:
Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience.

• Maintains and reconciles financial accounts and monitors revenues and expenditures for the unit.
• Coordinates the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements.
• Compiles recurring and ad hoc financial reports for management and faculty, assists with budget cycles and advises on accounts status.
• Updates and maintains an internal accounting system which provides the database for posting and reconciliation capabilities to the Financial Reporting System (FRS).
• Oversees and schedules duties for staff and/or student workers in the preparation of vouchers, requisitions, SCRs, and travel documents; oversees the filing of financial documents and data entry of related financial information.
• Trains staff in the preparation of financial documents in compliance with university and college/division policies and procedures.
• May coordinate and maintain the payroll function for the unit; may coordinate property inventory and serve as property custodian for the unit.
• Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
• May serve as liaison to Office of Grants and Contracts regarding financial issues.
• Participates in the annual budget development process.
• Performs other job-related duties as required.

Salary: $20.67 - 23.51

MQ:

Education:

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED.

Experience:

Requires a minimum of five (5) years of directly job-related experience.

• Serve as the procurement coordinator and P-card holder for the college. Manage procurement card expenses, submitting final expense reports in People Soft Finance.
• Purchase office, teaching and lab supplies, research supplies, and equipment for departments and clinics.
• Utilize proper procurement methods, including spot purchases, informal solicitations, formal solicitations, sole source, and buy boards.
• Register vendors and new employees in Payment Works as part of the onboarding process.
• Prepare vouchers to reimburse UH employees for university expenses, create requisitions for equipment and maintenance contracts, goods and service contracts, pay for invoices, and monitor payment status.
• Process contracts and maintain contract log.
• Serve as the liaison to UH Purchasing and Accounts Payable departments.

• Perform cash handling functions and process cash, check, and Gift Transmittal deposits.
• Process daily cash, credit card, Care Credit, electronic fund transfers (ACH), and patient refunds for the clinics.
• Process student application fees, tuition deposits, and all other non-clinic deposits.
• Keep deposit logs accurate and up to date to ensure real-time deposit…