Record Specialist

This posting covers both the Records Specialist in the Criminal Warrants Section and the Central Records Division
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CRIMINAL WARRANTS SECTION is a CONTRACT position WITHOUT benefits and is a possible full‑time position.

The Records Specialist position in the Central Records Division is a full‑time role that includes benefits.
See the General Information Section for details
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This position requires 24‑hour coverage, 7 days a week, and includes shift work.

The assignments require working various shifts.

6 a.m.–2 p.m., 2 p.m.–10 p.m., and 10 p.m.–6 a.m.

Shift assignments will be based on seniority and the needs of the department.

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Location: 9418 Jensen Dr., Houston, TX 77093

The primary responsibility of a Records Specialist with the Criminal Warrants Section is to facilitate administrative duties in coordination with the processing of law enforcement‑related documents.

• Respond to inquiries from the Joint Processing Center, Central Records, Courts, and other law enforcement agencies about criminal warrants.
• Process warrants, including bond forfeiture, bond surrender, revocation of bond, probation violations, etc.
• Run criminal histories and prepare warrants for entry into the TCIC/NCIC databases.
• Verify criminal warrants and acknowledge new warrants.
• Prepare warrant jackets for classification (sex offenders, aggravated charges, probation violations, bond forfeiture, indictment, etc.).
• Process warrant switch‑outs when a bond is surrendered and an indictment is received. Return bond surrendered to the Clerk’s Office.
• Prepare C‑87 reports when the warrant is no longer viable, such as bond reinstatement, cases dismissed, and bond transfers.
• Respond to all forms of teletypes (messages from TCIC/NCIC) utilizing Open Fox to confirm warrants for outside agencies, hit confirmations, attempt to locate, and runaway reports.
• Print and attach criminal histories to warrants, and recheck TCIC/NCIC entries.
• Run reports to check if people in jail have other warrants or to cancel warrants that are eligible for deletion.
• Collaborate with immigration to place holds if a subject is in their custody and arrange transport of inmates in ICE custody to HCSO.
• Process warrants for people presumed deceased and take necessary steps to obtain a death certificate so the case may be dismissed.
• Missing persons entry in/removal from TCIC/NCIC.
• Perform other related duties as assigned.

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Location: 700 N. Jacinto, 1st Floor – Central Records

Under general supervision, performs a wide variety of administrative duties in the coordination and processing of legal and law enforcement documents and reports in the Central Records Division while exercising discretionary authority with infrequent supervision/instructions and with frequent access to confidential information.

• Review and process documents related to court release, pretrial bonds, early release pretrial bonds, reintegration court bonds, court dismissals, and cases of no probable cause found.
• Receive, sort, interpret, and verify all Court Directives, Warrants, Capias Profine, Alias Capias, Pretrial Bonds, Judgments, sentences, and teletypes.
• Research information relating to the release of a defendant and coordinate/schedule the release of defendants being picked up by other agencies, programs, and/or parole officers.
• Ensure compliance with pretrial release from custody of eligible arrestees with misdemeanor charges filed against them.
• Process documents and all court‑ordered surrenders, off‑work hours programs, sheriff’s weekender work programs, and early release programs.
• Process Board of Pardons and Parole bookings, releases, court date information, hearing dates, and entries of blue and white warrants.
• Provide information to the public, bonding companies, and other law enforcement agencies.
• Book additional or new charges against the defendants.
• Process TDCS penitentiary packets including criminal history, indictment, judgment, and sentencing…