Surgery Coordinator - Outpatient Rheumatology​/Adolescent Medicine Clinic

We are seeking a Surgery Coordinator for our Outpatient Rheumatology/Adolescent Medicine Clinic at our Medical Center location, someone who works well with others in a fast-paced setting. In this role, you will perform surgery scheduling for multiple subspecialty surgical services and assist in coordinating providers’ schedules to effectively manage patient care while delivering excellent customer care in the clinical setting.

• High school diploma or GED
• 3 years healthcare experience (medical assistant, front desk specialist, administrative assistant)
  required
• Prior work in a specialty clinic environment preferred
• Availability to work until 6PM with schedule flexibility.

• Schedules ancillary appointments, diagnostic tests and follow-up appointments per provider orders/requisitions
• Schedules follow-up appointments for post-operative patients
• Establishes and maintains an efficient system for filing and retrieval of documents on a weekly basis and in a timely manner
• Ensures that all necessary patient forms are provided and filled out for their surgery
• Refers all patients with insurance or funding concerns to the financial counselor or prior-authorization department
• Advises the patient/parent of insurance responsibilities, such as the need to obtain primary care physician referrals if insurance requires them. Refers in-depth financial questions to the appropriate staff
• Creates, changes and coordinates provider master surgery schedules/templates for new and existing providers
• Responds to customer questions with prompt information and/or service related to appointment status, wait time, or unanticipated problems while being culturally sensitive