HR Records & Compensation Manager @ Human Resources

HR - Records & Compensation Manager @ Human Resources Department

Internal employees must have their accounts set to Internal before applying.

To assist the Human Resources Supervisor with various projects and district salary/budget preparation. Contribute to processing and maintaining files and records for employees of the district. Support the efficient performance of the Personnel Records Department for district-wide service.

Education/Certification:

• Bachelor’s degree or five years of experience in a school district Human Resources Office preferred

Special Knowledge/

Skills:

• Thorough knowledge of personnel practices and processes, including position control functions
• Must have an aptitude for math
• Advanced computer skills
• Demonstrate strong organizational skills and maintain an accurate record system
• Knowledge of and ability to interpret state and local policies and guidelines
• Ability to communicate and work effectively and with others
• Must be flexible, able to work under pressure

Experience:

• Two (2) years of experience in personnel records preferred

Administration

• Assist the Human Resources Supervisor and Director of Records and Compensation with district staffing and budget preparation, position control tracking and management, updating and maintaining job descriptions, and other projects.
• Responsible for the calculation of district salaries, supplemental payments and verify the calculations of salary and leave days by Records Specialists.
• Responsible for the calculation and quote of salaries for new employees; exceptions are documented and forwarded to the Executive Director and/or Deputy Superintendent for approval.
• Coordinate with the Director of Management Information Systems with the end of year processing and Human Resources systems budget preparations for subsequent school year.
• Coordinate issuance of appropriate educator and administrator contracts (probationary or term).
• Provide information to district personnel regarding personnel records data and policies.
• Approve service records for new hire salary purposes.
• Assist the Chief Financial Officer and Lead Accountant during budget preparation with staffing.
• Investigate and respond to salary review requests from district personnel.

File Management

• Maintain and monitor position control for district budget, and proper assignment of staff.
• Create and maintain computer tables for the school year, job codes, position control, calendars, employee groups, salary schedules, etc.
• Supervise initial set-up and maintenance of all personnel records.
• Coordinate/serve as contact for warehousing personnel records with Harris County Department of Education.
• Process the requests for warehoused files with HCDE – dispensation and return.

Reports and Correspondence

• Prepare salary/budget documents for Board presentation.
• Create and maintain the annual district salary compensation book.
• Coordinate the creation and issuance of Notice of Personnel Actions during rollover of records for new school year.
• Complete and file the district federal EEOC report, as well as state salary and position survey requests.
• Create/run computer reports, using specified criteria, for Human Resources, departments, and schools.
• Assist the Business Office accountants with budget codes and correct position budget account numbers and employee records as necessary.

Analysis

• Provide statistical data and survey information to district personnel, agencies and other districts upon request.
• Analyze and interpret data to determine competitiveness of district salaries. Identify and recommend appropriate changes.
• Analyze compensation policies in relation to wage and hour regulations and recommend changes as appropriate.
• Verify Alief service records.

Other

• Maintain confidentiality.
• Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities:

Supervis…