Human Resources Coordinator

We are seeking a detail-oriented HR professional to support the day-to-day execution of Human Resources operations. This role partners closely with HR leadership to ensure accurate, timely, and compliant administration across the employee lifecycle, including supporting onboarding, payroll coordination, benefits administration, and employee records management.

This position helps support the operational and compliance-driven aspects of HR, enabling a smooth and reliable employee experience while ensuring internal controls and regulatory requirements are met.

Key Areas of Responsibility

Onboarding & Employee Lifecycle Administration

• Execute new hire onboarding following offer acceptance, including HRIS new employee setup, and employment status updates
• Ensure completion, accuracy, and retention of all required employment and compliance documentation
• Serve as the first point of contact for employees regarding onboarding, payroll benefits, and HR administrative matters, escalating issues as appropriate
• Process employee lifecycle changes, including transfers, promotions, terminations, and leave status updates
• Coordinate orientation logistics and support new hires with HR policy and process questions

Payroll & HRIS Coordination

• Support Payroll to ensure accurate and timely processing of payroll, employment changes, and new hire setup
• Will be trained to take a stronger role in the future to process payroll processing and off-cycle payments
• Maintain data-entry integrity within the HRIS (Paylocity), ensuring records are current, complete, and compliant
• Support payroll audits, reconciliations, and issue resolution as needed
• Prepare routine HR operational reports related to headcount, employment changes, and compliance

Benefits Support

• Provide support for benefits enrollment and changes, including new hire enrollment and qualifying life events
• Provide support in liaising between employees and benefits vendors, escalating issues as needed
• Support ancillary programs, including Worker’s Comp, wellness, service awards and recognition tracking
• Assist with benefits-related communications, and wellness and annual enrollment activities
• Maintain employment records for active and terminated employees in accordance with legal and regulatory requirements
• Support audits, including security audits and compliance reviews
• Coordinate employment verifications and unemployment claims
• Ensure separation processes are completed accurately and in a timely manner

HR Operations & Administrative Support

• Respond to HR-related inquiries and provide guidance on HR processes and policies
• Process invoices, P-Card transactions, and vendor payments related to HR operations
• Support coordination of HR-led events such as health fairs, wellness initiatives, and required trainings
• Partner with Facilities and Building Management on HR-related office needs as appropriate
• Maintain internal and external facing HR Calendar
• Provide administrative support to HR leadership as assigned

Requirements

• Strong organizational and execution skills, with the ability to manage multiple projects and shifting priorities
• Excellent attention to detail and ability to handle confidential information.
• Clear written, verbal, and visual communication skills, including the ability to create reports, tables and graphs in Excel

Required Qualifications

• 2+ years of experience in HR operations, payroll coordination, or benefits administration
• Working knowledge of HRIS systems;
  Paylocity experience preferred
• Proficiency in Microsoft Office with strong proficiency in Excel; comfort working with HR systems and reporting tools
• Demonstrated ability to manage multiple tasks and projects simultaneously, adapt to changing priorities, and meet deadlines in a fast-paced environment

Nice to Have

• Preferred Bachelor’s degree in Human Resources or related field, not required with 5+ years in similar role
• Experience supporting audits or compliance initiatives
• Familiarity with benefits administration and payroll workflows