Leave Management Specialist

Our client is searching for a Leave Management Specialist for their headquarters located in Northwest Houston. This position will be responsible for case management and administration of leave requests and accommodations related to the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA) and Pregnant Workers Fairness Act (PWFA) while ensuring compliance with Federal, State, and Local regulations.

This role will also work with HR and Payroll to ensure all Paid Time Off and Sick leave policies are in compliance with Federal, State, and Local regulations and are administered accordingly. The salary range is $60,000-$70,000 per year.

Duties/Responsibilities:

• Serve as the primary contact for all leave programs, including but not limited to FMLA leave, accommodation requests under the ADA, state-specific family and medical leave, paid sick leave, and PTO policies.
• Review FMLA leave and accommodation requests, ensuring complete and accurate documentation is provided by team members and supervisors.
• Assist in coordinating the team member return to work process, including communicating with the team members’ supervisor regarding the return-to-work status.
• Facilitate the interactive process under the ADA and PWFA by coordinating documentation, engaging with employees and supervisors, and supporting reasonable accommodation determinations in collaboration with HR.
• Maintain FMLA and accommodations tracking logs, and updates employee leave status accurately within the HRIS system and benefit carriers to reflect current eligibility and leave dates and statuses.
• Support policy administration and respond to inquiries related to PTO accruals, usage, eligibility, and balances based on company policy and applicable local laws.
• Coordinate and processes long-term disability (LTD) claims in partnership with the external disability vendor, acting as the liaison between employee and vendor.
• Process internal short-term disability (STD) and parental leave policies in accordance with internal company policy, verifying eligibility, documentation, and payroll coordination.
• Serve as the subject-matter expert for all leave programs and policies. Educate team members, supervisors, and leadership on leave policies, timelines, and responsibilities. Create and distribute clear communication materials related to leave processes and accommodations.
• Perform additional responsibilities as requested to achieve business objectives.

Requirements:

• Bachelor's degree in human resources or related field or equivalent work experience.
• 3 plus years’ progressive hands-on experience administering leave management with a strong knowledge in FMLA, ADA, PWFA, state and federal paid leave programs, state and federal law regulations and compliance requirements.
• Bilingual in Spanish/English (read, write and speak) strongly preferred.
• Multi-location experience preferred.
• Strong working knowledge of HRIS systems and leave administration websites. Proficient with Microsoft 365 (Word, Excel, One Note, One Drive, Teams and Outlook).
• Dayforce experience preferred.
• Strong written and communication skills and the ability to work collaboratively in a team environment.
• Proven time management skills and a strong attention to detail.
• Proven discretion, sound judgment, and ability to maintain confidentiality.

If you are interested in this position, please apply on-line or e-mail your resume to