Payroll Clerk

Job Title:

PAYROLL Clerk4-Month Temporary Position

Perform payroll functions for Sueba USA Corporation, Southhampton Management, Sueba Consulting and SCS Builders totaling 110 employees.

• Administer the payroll function for Sueba USA and its different entities.
• Perform data entry for all new hire paperwork, bonuses and payroll and HR changes and updates in the UKG Ready system.
• Review all timesheets for accuracy prior to processing payroll.
• Pro-rate pay for salaried employees working for a partial pay period, and pro-rate car allowances if applicable.
• Process payroll for hourly employees on a weekly basis and salaried employees on a semi-monthly basis. Submit payroll to UKG Ready for execution, payment, tax, and compliance. Provide accounting with payroll tax information once payroll is finalized.
• File payroll material in a timely manner, in a well-organized fashion.
• File Personnel Change Requests and other employee payroll change documents affecting payroll in employees' payroll file.
• Verify, complete and mail employment references and wage request. Provide copy to Human Resources for the employees’ personnel file.
• Communicate to HR Manager important payroll issues relevant to current payroll as soon as they occur.
• Prepare and process 401(K) transmittals for weekly and semi-monthly participants in a timely manner.
• Update BPAS account on Acumatica on a weekly basis.
• Process vision reimbursements.
• Troubleshoot any payroll related Issues with UKG. Possibly submit work orders/tickets If necessary.

• Enter Southhampton Management Inc incentives and renewals for processing.
• Prepare and submit Worker's Comp report for Human Resources at the end of each month.
• Reconcile the BPAS account at the end of the month.
• Work on HSA and BPAS reports and provide numbers for accounting at end of each month.

• Review, print and file Quarterly reports from UKG Ready.

• Update applicable workers' comp rates in UKG Ready.
• Prepare and assist with annual worker's comp reporting and audit.
• Coordinate beginning of year payroll tax updates.
• Review, print, and file employee W-2's from UKG Ready.
• Review, print and file W-3. FUTA, and SUTA reporting.
• Update SUTA rates at the beginning of each year.
• Assist with the preparation of information for 401(k) discrimination testing and audit.
• Enter salary increases in the payroll system and file.
• Enter open enrollment benefit changes.
• Coordinate all end of year activity closely with accounting department prior to closing the year.

• Perform other duties as assigned.
• Inform Human Resources of changes that will affect the courier route and will require changes to the schedule.
• Set up new property information and coordinate with accounting new job cost codes, etc.
• Order all necessary checks, and tax forms as needed.
• Ability to assist employees and supervisors with attendance questions and issues.
• Handle IRS related issues concerning payroll taxes.
• Ability to assist employees and supervisors with timesheets questions and issues.

• Associate or bachelor’s degree.
• Two years’ proven experience in payroll support and processing.
• Experience with processing payroll for property management companies preferred.
• Strong knowledge of payroll laws.
• Proficiency using HRIS and payroll systems such as UKG Ready.
• Proficient in Microsoft Office Suite.
• Attention to detail and data accuracy.
• Excellent communication and organizational skills.
• Ability to handle confidential material.
• Excellent analytical and critical thinking skills.
• Ability to work independently and prioritize.
• Ability to work under minimum supervision.