Recruiting Coordinator

Recruiting Coordinator

Location:

Houston, TX | Type:
Full-Time, Onsite | Department:
Human Resources / Talent Acquisition

Our client is a global industrial organization with operations across multiple business sectors. The company supports engineering, manufacturing, and corporate operations throughout North America and is committed to delivering an exceptional employee and candidate experience.

The Recruiting Coordinator provides administrative and operational support to the Talent Acquisition team. This position serves as a key liaison between candidates, recruiters, and hiring managers, ensuring a seamless recruitment process from scheduling through onboarding. The ideal candidate is organized, detail oriented, professional, and able to manage confidential information.

• Coordinate end-to-end interview scheduling across multiple stakeholders, time zones, and interview formats, including phone, virtual, and onsite interviews.
• Serve as a primary point of contact for candidates, providing timely communication throughout the hiring process.
• Post job openings on internal and external job boards and maintain job requisitions within the Applicant Tracking System.
• Maintain accurate candidate and requisition records within the ATS.
• Coordinate background checks, drug screenings, reference checks, and other pre-employment activities.
• Prepare interview schedules, candidate packets, and interview guides for hiring teams.
• Coordinate candidate travel arrangements and expense reimbursement when applicable.
• Support onboarding activities by coordinating new hire documentation with HR, IT, and Payroll.
• Generate recruiting reports and assist with recruiting metrics, audits, and compliance documentation.
• Support career fairs, recruiting events, and university recruiting initiatives.
• Represent the organization professionally during recruiting activities.
• Maintain confidentiality while handling sensitive employee and candidate information.
• Provide general administrative support to the Human Resources team as needed.
• Perform other duties as assigned.

Required:

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• 1 to 3 years of recruiting coordination, HR, or administrative support experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred:

• Experience with an Applicant Tracking System, Success Factors or another ATS.
• Experience supporting multi-location or enterprise recruiting teams.
• Experience with payroll or timekeeping systems.
• Bilingual skills are a plus.
• HR certification such as SHRM-CP or PHR is a plus.

This position primarily involves desk-based work, including frequent computer use, sitting, speaking, and listening. Occasional standing, walking, and lifting of up to 10 pounds may be required.

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Tuition reimbursement for eligible employees
• Professional development and career advancement opportunities