Field Workforce Coordinator

Field Workforce Coordinator

With over 19 years of experience, Hays Electrical Services is a nationally recognized electrical contractor delivering high-quality, safe, and reliable electrical solutions across commercial, industrial, and specialty markets. Licensed in multiple states and trusted by leading general contractors, Hays is built on a foundation of safety, excellence, drive, communication, and client focus. Our mission is simple: to make ourselves indispensable to our customers.

We achieve this by investing in our people, continuously improving our processes, and delivering results that set the standard in the electrical contracting industry.

The Field Workforce Coordinator is responsible for coordinating the deployment, scheduling, and workforce readiness of field employees across active construction projects. This position serves as the operational link between Talent Acquisition, Human Resources, Payroll, Project Management, and field leadership to ensure employees are properly onboarded, compliant, and assigned to projects in accordance with business priorities. The Field Workforce Coordinator manages workforce tracking, labor assignments, compliance documentation, resource planning, and workforce reporting while delivering exceptional customer service to both internal stakeholders and field operations.

• Coordinate the daily assignment and deployment of internal employees, leased labor, and field personnel to ensure projects are properly staffed based on business priorities, skillsets, geographic location, and workforce availability.
• Review incoming project staffing requests to determine labor requirements, timelines, certifications, and workforce readiness while partnering with Project Managers and field leadership to develop effective staffing solutions.
• Maintain and manage workforce tracking systems by monitoring employee assignments, unassigned employees, loaned labor, leave of absence (LOA), workforce availability, project allocations, and staffing changes.
• Verify employee onboarding completion, orientation requirements, licensing, certifications, badging, and compliance documentation prior to deployment to ensure workforce readiness and project compliance.
• Partner with Talent Acquisition, Human Resources, Payroll, and field leadership to ensure all pre-employment, onboarding, project agreement, and payroll requirements are completed before employees report to the jobsite.
• Monitor workforce capacity, labor utilization, scheduling conflicts, licensing expirations, and resource constraints while proactively escalating staffing risks and recommending solutions to Workforce leadership.
• Maintain accurate workforce records, assignment documentation, employee profiles, project status updates, and workforce reporting to support operational planning and decision-making.
• Communicate project assignments, staffing updates, onboarding status, workforce availability, and scheduling changes to Project Managers, Superintendents, Foremen, and other internal stakeholders.
• Coordinate field training opportunities, workforce development initiatives, apprenticeship activities, career fairs, school partnerships, and special events that support organizational workforce planning.
• Provide exceptional customer service by responding to workforce-related inquiries, resolving scheduling concerns, and supporting field leadership with workforce coordination needs in a timely and professional manner.
• Assist with continuous improvement initiatives by identifying opportunities to improve workforce planning processes, resource forecasting, scheduling tools, reporting capabilities, and operational efficiencies.
• Perform general administrative duties including data entry, report preparation, document management, record retention, meeting coordination, and other departmental support activities as assigned.

• High school diploma or GED required;
Associate's degree in Business Administration, Construction Management, Human Resources, Operations Management, or a related field preferred.
• Minimum of 2 to 4 years of experience…