Onboarding & Recruiting Scheduling Coordinator

POSITION OVERVIEW

The Onboarding & Recruiting Scheduling Coordinator supports the hiring and onboarding process by coordinating interviews, managing candidate scheduling logistics, coordinating and managing the full onboarding process for direct hires, interns, and contractor conversions to ensure a positive experience for candidates, new hires, recruiters, and hiring managers.

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panels
• Schedule phone screens, virtual interviews, onsite interviews, panel interviews, and debrief meetings
• Communicate with candidates regarding interview scheduling, confirmations, reminders, and follow-up information
• Maintain accurate candidate and interview records in the applicant tracking system (ATS)
• Partner with recruiters and hiring teams to ensure timely scheduling and positive candidate experiences
• Monitor scheduling timelines and proactively resolve conflicts or delays
• Handle last-minute scheduling conflicts and changes professionally and efficiently
• Support recruiting administrative tasks related to hiring activities
• Initiate and monitor pre-employment screening processes including employment verifications, physicals, background checks, and drug screenings
• Manage the full-cycle contractor conversion process, including opening requisitions, coordinating candidate application completion, advancing candidates through Workday, initiating and monitoring onboarding activities, and scheduling new hire orientation
• Assist in reviewing I-9 documents, completing E-Verify for new hires, upload necessary documents to ExponentHR, such as offer letters, applications, etc.
• Monitor and coordinate annual screening requirements for Field Service Team
• Conduct new hire orientation on an as-needed basis
• Maintain the integrity and confidentiality of human resource files and records
• Travel to other TAS facilities within the Houston area to assist with contractor conversions, company events, communications, etc.
• Any other duties assigned by TAS

• Ability to work independently and as a team
• Strong problem-solving skills in a fast-paced environment
• Ability to manage data entry tasks while ensuring accuracy and completeness
• Confidential information handling
• A customer service mindset
• Ability to build collaborative relationships with candidates, hiring managers, and cross-functional teams.
• Excellent general administrative skills.
• Time management skills and independent judgment to prioritize and organize diversified workload.
• Strong verbal and written communications skills.
• Excellent computer skills and knowledge of a variety of software applications.
• Some analytical ability is required to gather and summarize data for reports.

High school diploma or equivalent Associate degree in business a plus

• 3 + years of administrative, customer service, recruiting coordination, or scheduling experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Experience with calendar management tools
• Professional demeanor and strong interpersonal skills
• Ability to manage multiple priorities with attention to detail

• Experience with applicant tracking systems
• Experience supporting recruiting
• Bilingual (English/Spanish) is a plus

Position is at least 80% to 95% at a desk working with computer. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and…