Recruiting Coordinator

The Recruiting Coordinator provides dedicated administrative and operational support to the Talent Acquisition function for a relatively new division. This role supports the recruitment lifecycle through interview coordination, candidate communications, requisition administration, recruiting activity reporting, and related Talent Acquisition processes.

The Recruiting Coordinator serves as a key liaison between candidates, recruiters, hiring managers, and internal stakeholders to support efficient hiring activities and ensure recruitment processes are completed in accordance with established company procedures and compliance requirements.

• Coordinate end-to-end interview scheduling across multiple stakeholders, time zones, and interview formats, including phone, virtual, onsite interviews, and candidate hospitality as needed.
• Prepare and distribute interview schedules, resumes, interview guides, candidate materials, and related documentation to hiring teams.

• Maintain accurate and up-to-date candidate and requisition records within ATS.
• Assist recruiters with candidate tracking, pipeline updates, requisition status updates, and documentation accuracy.
• Support recruiting activity reporting and assist with data audits to ensure accuracy, consistency, and compliance.

• Maintain confidentiality and professionalism when handling sensitive candidate, employee, compensation, and business information.
• Assist with offer and onboarding coordination by ensuring required documents, forms, and process steps are completed accurately and timely.

• Support onboarding coordination for new hires within the Talent Acquisition team.
• Partner with business stakeholders, Human Resources, IT, Payroll, Facilities, and hiring managers to support a smooth onboarding experience.
• Ensure new hires receive timely communication and a positive transition into the organization.
• Provide administrative support to the Talent Acquisition team with regard to process documentation, reporting, scheduling, data entry, and recruitment-related projects.
• Identify opportunities to improve recruiting coordination, candidate communication, process efficiency, and data accuracy.
• Support cross-functional communication between Talent Acquisition, Human Resources, hiring managers, and business stakeholders.

This list of responsibilities is not all-inclusive, and an employee may be required to perform other relevant duties as assigned.

• Education Requirement:
  Associate's degree in Human Resources, Business Administration, or related field, or equivalent work experience.
• Experience:
  
  Minimum of one (1) to three (3) years of experience in recruiting coordination, Human Resources operations, and administrative support.
• Proficiency in MS Office, including Outlook, Word, and Excel, as well as social media platforms like Linked In.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Strong attention to detail and commitment to maintaining accurate records and documentation.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact professionally with candidates, recruiters, and internal stakeholders.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently while also contributing effectively in a team-oriented environment.

• Experience using Success Factors or a similar Applicant Tracking System.
• Background supporting Talent Acquisition, HR, or business operations within a technical, engineering, manufacturing, energy, or data center-related environment.

• Minimal travel required. Occasional travel for recruiting events, meetings, and company functions.
• Standard Monday through Friday work week. Additional hours may be required as business needs dictate.
• Office-based environment requiring regular computer use and occasional standing, walking, and lifting of up to 10 pounds.
• The noise level in the work environment is typically quiet.