People & Culture Administrator, Leaves of Absence

Job Description

The People & Culture Administrator, Leaves of Absence is responsible for the day-to-day administration of leaves of absences including maintaining compliance with all federal and state regulations and BDO's internal policies while providing excellent customer service.

The People & Culture Administrator, Leaves of Absence is responsible for the day-to-day administration of leaves of absences including maintaining compliance with all federal and state regulations and BDO's internal policies while providing excellent customer service.

• Manages all leaves of absences, determines eligibility for various leave programs including Family and Medical Leave (FMLA) according to legislative guidelines and BDO's policies.
• Advises HR personnel and employees on leave eligibility, provisions, and other matters related to Leave of Absences
• Counsels employees and HR concerning leave benefits and provides individuals with accurate information relating to leave certification requirements, return to work dates, etc.
• Communicates with other functional groups that interact with the leave process (payroll, legal, people & culture, etc.) as applicable
• Maintains employee leave records, including confidential medical certifications ensuring HIPAA compliance
• Prepares reports on employees leaves and utilization of leave programs within BDO
• Handles all requests for leaves and ensures the appropriate information is documented and distributed in accordance with legislative regulations
• Serves as subject matter expert regarding all leaves of absences including but not limited to BDO sponsored policies, FMLA, state sponsored regulations, HIPAA, ADA as well as other leave of absence related policies and guidelines applicable to BDO firm wide
• Consults with BDO legal as appropriate to manage firm's leave of absence programs to ensure compliance with legal requirements as well as BDO's internal policies and procedures.
• Along with the Leave Manager, collaborates with People & Culture Manager, Benefits, People & Culture Director and legal to make or recommend changes to leave of absence programs
• Monitors federal or state regulatory changes to leave of absence statutes, and recommend necessary changes to ensure continued compliance

• Is knowledgeable about BDO's benefits to answer questions from those requesting a leave of absence, including disability, medical, dental, vision, life insurance, premiums, life event changes, etc.
• Assists the benefits team with projects and day to day administration of benefits as time permits

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• Bachelor's degree or Associate's degree preferably in Business Administration, Human Resources or Finance required

• Minimum of 3 years of Human Resources experience, required; preferably in leaves/benefits
• Prior experience dealing with ERISA, FMLA, HIPAA, ADA, COBRA, Workers Compensation, DOL requirements and state regulations regarding benefits and leaves, preferred

• PHR, preferred

• Proficient in the use of Microsoft Office Suite, required
• Experience working with Oracle HCM, preferred

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• Excellent verbal and written communication skills, client service and organization skills
• Solid organizational skills with the ability to meet project deadlines with a focus on details
• Strong analytical and problem-solving skills along with attention to detail
• Ability to successfully multi-task while working independently or within a group environment
• Ability to work in a demanding, deadline-driven environment and handle multiple projects simultaneously
• Capacity to…