Sr. Global Mobility Specialist

The Senior Global Mobility Specialist & Expat Support serves as the primary subject matter expert for a global organization's mobility, expatriate, and employment-based immigration programs. Leading the end-to-end coordination of assignment lifecycle activities—including immigration, relocation, compensation, tax, onboarding, and repatriation—this role ensures compliant and employee-focused mobility practices. As a trusted bilingual (English/Japanese) advisor, the specialist partners with internal stakeholders, external vendors, and the Japan headquarters to deliver seamless support while actively driving process improvements, policy development, and program standardization across the corporate group.

• Lead the end-to-end administration and delivery of expatriate, rotational assignment, international hire, and short-and long-term global mobility programs.
• Serve as the organization’s senior point of contact and subject‑matter expert for employees, managers, HR partners, and affiliate companies regarding global assignment policies, relocation processes, compensation and benefit coordination, and assignment‑related issues.
• Independently assess complex or nonstandard mobility cases, identify business and employee implications, and recommend solutions or policy exceptions to HR leadership.
• Lead global assignment onboarding, ongoing assignment support, repatriation, transfer, and offboarding activities in partnership with HR, Payroll, Benefits, Finance, Legal, Tax, and external vendors.
• Provide bilingual (English/Japanese) consultation and facilitate clear communication among U.S.
  
  -based stakeholders, the headquarters in Japan, expatriate employees, rotational assignees, and affiliate companies.
• Coordinate closely with Japan-based stakeholders to align assignment terms, documentation, timing, employee support, approvals, communications, and escalation needs.

• Manage employment-based immigration processes in partnership with external counsel, including case initiation, document collection, employee communications, status tracking, and issue resolution.
• Monitor visa expirations, work authorization requirements, filing deadlines, and related compliance obligations.
• Coordinate visa petitions, extensions, amendments, transfers, dependent matters, and business travel reviews while identifying and escalating compliance risks.
• Maintain accurate immigration records, reporting, and documentation in accordance with company requirements.

• Coordinate assignment-related tax, cross-border payroll, permanent establishment, compensation, benefits, relocation, and compliance matters with Finance, Payroll, Legal, Tax, and external advisors.
• Manage relationships with immigration, tax, relocation, and mobility vendors, including service delivery, issue resolution, performance monitoring, and process improvements.
• Review assignment data, payroll instructions, invoices, and vendor deliverables to ensure accuracy, consistency, and compliance.

• Interpret and apply global mobility policies, U.S. requirements, and organizational guidelines to complex employee and business circumstances.
• Lead the development, documentation, maintenance, and continuous improvement of global mobility policies, processes, workflows, templates, controls, tools, procedures, service standards, and training resources.
• Identify gaps or inconsistencies in mobility practices and recommend scalable solutions aligned with global requirements and local business needs.
• Prepare analyses, recommendations, and decision materials for HR leadership regarding significant mobility matters.