HR Specialist & Executive Administrative Coordinator

Position Summary

This role combines core human resources responsibilities with high-level administrative support to the General Manager. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, evolving environment. You will play a critical role in supporting organizational growth, enhancing employee experience, and ensuring smooth executive operations.

• Manage end-to-end recruitment processes, including job postings, candidate screening, interview coordination, and onboarding.
• Maintain employee records and ensure compliance with federal, state, and local labor laws.
• Administer HR policies, procedures, and employee handbook updates.
• Support performance management processes and employee engagement initiatives.
• Coordinate training and development programs.
• Handle employee relations matters with professionalism and confidentiality.
• Assist with payroll coordination, benefits administration, and HR reporting.

• Provide high-level administrative support to the GM, including calendar management, meeting coordination, and travel arrangements.
• Prepare reports, presentations, and internal communications on behalf of the GM.
• Assist in tracking key business initiatives and follow-ups across departments.
• Support executive meetings, including agenda preparation, minutes, and action tracking.
• Act as a liaison between the GM and internal/external stakeholders.
• Handle confidential business information with discretion.

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 3 years of experience in HR and/or executive administrative roles, preferably in biotech, life sciences, or a fast-growing startup environment.
• Strong knowledge of HR best practices and employment regulations.
• Excellent organizational, multitasking, and time‑management skills.
• Strong interpersonal and communication skills.
• High level of integrity and ability to handle sensitive information.
• Proficiency in HRIS systems and Microsoft Office Suite.

• Experience in a high-growth biotech or healthcare company.
• Familiarity with multi‑state HR compliance (U.S.).
• Experience supporting C‑level executives.
• Bilingual (e.g., English/Mandarin) is a plus.
• Adaptability in a fast‑paced environment.
• Problem‑solving and critical‑thinking skills.
• Strong attention to detail.
• Ability to prioritize and manage competing demands.
• Team‑oriented with a proactive mindset.

• Competitive salary and benefits package.
• Opportunity to grow with a fast‑scaling biotech company.
• Collaborative and innovative work environment.

If you're interested in any of the openings, please send your resume to