Training Coordinator

Learning Coordinator

Voted "Top Workplaces" by Houston Chronicle and Austin American Statesman, 2 years in a row! We aim to make "family" a core reason we attract incredible people, retain them, and collectively deliver unequaled quality and service to customers. If your heart and mind are pushing you to join a team who deeply desires to be the best in the world, has a long-game approach to business, prides itself on doing exceptional work, celebrates service to others, and is willing to invest in you, you should consider Pref-Tech.

The Learning Coordinator is responsible for coordinating training programs, managing learning systems, and ensuring accurate tracking of training, competency, and certification data across the organization.

This role serves as a central point of coordination between employees, trainers, internal departments, and external partners while also owning the administration and optimization of the Learning Management System (LMS).

The Learning Coordinator ensures that:

• Training programs are effectively scheduled, communicated, and executed
• Learning systems are properly configured, maintained, and optimized
• Training and competency data is accurate, accessible, and aligned with company standards

This position reports to the Learning and Development Manager and supports the successful execution and scalability of Security Integration Academy (SIA) programs.

Training Program & Event Coordination

• Coordinate logistics for training programs, onboarding, workshops, and events (scheduling, facilities, materials, equipment)
• Manage participant registration, enrollment, scheduling, and communications across all training activities
• Maintain the SIA training calendar with clear visibility across teams and locations
• Ensure alignment between course readiness, scheduling, and delivery

Communications & Stakeholder Coordination

• Coordinate and distribute training communications (announcements, schedules, reminders, updates)
• Serve as the primary point of coordination between instructors, leadership, HR, and external partners
• Manage communication channels (SharePoint, Teams, Engage, email) to ensure clear and timely information
• Maintain consistent messaging aligned with company and SIA objectives

LMS Administration & System Management

• Administer and maintain the Learning Management System (LMS), including user access, course setup, and learning paths
• Ensure LMS structure is organized, up to date, and aligned with training programs
• Assign training programs, courses, and learning paths by role and development needs
• Troubleshoot system issues and coordinate resolutions with vendors or internal teams

Training Records & Data Management

• Maintain accurate records of training, attendance, certifications, and competency progress
• Ensure data integrity across LMS and competency tracking systems
• Manage documentation of training evidence and employee development progress
• Support onboarding and required training assignments in coordination with HR and leadership

Reporting & Program Support

• Generate reports on training participation, completion, certifications, and competency progress
• Provide data to support program evaluation, planning, and decision-making
• Track training costs and assist with budget coordination
• Support audits, reporting requests, and documentation of training processes

External Partner & Vendor Coordination

• Coordinate with external training providers, manufacturers, and vendors to support program delivery
• Support scheduling, communication, and logistics for partner-led training events
• Maintain relationships to ensure alignment with Pref-Tech expectations

Operational & Continuous Improvement Support

• Support execution of SIA initiatives, campaigns, and training programs
• Identify opportunities to improve training coordination, LMS structure, and reporting processes
• Assist in developing documentation, user guides, and standardized processes
• Leverage digital tools and AI to improve efficiency and organization

• 5–7 years of experience in training coordination, administration, or LMS support
• Experience administering or supporting an LMS (user management, course setup,…